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Academic Policies

The following policies govern academic activities of the online degree programs at MacMurray. Policies applying to all programs at MacMurray, including online degree programs, are published in The Maggie (PDF), the student handbook. Students are expected to be aware of and follow these policies and regulations. Exceptions to any of the scholastic regulations of the College require the approval of the Academic Standards Committee. Petitions for exceptions are filed with the Registrar.

Classification of Students

Online students are classified according to the number of career semester hours earned, including transfer, Advanced Placement, and CLEP credits that are accepted by MacMurray College and noted on the student's transfer assessment as well as credits earned at MacMurray.

Transfer Hours

Transfer hours are used to meet the 60 credit minimum for acceptance into any online degree program. No transfer hours will be able to substitute for the course requirements of the degree program. All 60 hours of the program must be completed at MacMurray College.

The online degree programs are distinct from other undergraduate programs at MacMurray. The credit hours of other MacMurray undergraduate programs and the online degree programs are not interchangeable. They are distinct and fulfill separate degree requirements.

Full-time and Part-time Students

Full-time students take two courses (6 credits) in an 8-week term. Part-time students take one course (3 credits) a term.

Students should consult the Office of Financial Aid for information concerning financial aid.


Registration is defined as the acceptance of the completed official registration by the Registrar.

Late registration requires the permission of the Registrar or the Dean of the College. A late registration fee is charged after the first week if the student has not completed the registration procedure.

Changes in schedule following registration day should be initiated in the Office of Records and Registration and require approval of the student's advisor. Students continue in each course for which they are registered until formal approval for a change is granted.

Adding Courses

Courses may be added to students' programs during the first four days of the term. Students need the approval of their advisor to make such a change. After the first four days, courses may be added only with the special approval of the Academic Standards Committee.

Dropping Courses

Courses may be dropped from student's schedules without leaving a record on the official transcript until the 7th day of the term. Students must obtain the approval of their advisor for this.

Dropping a course after the first four days of a term do not change the student's financial obligation. Students should contact the Business Office for verification of financial effects.

Withdrawing from Courses

After the 7th day of the term, students have until the posted date on the academic calendar to withdraw, using a form made available by the Office of Records and Registration. The student must obtain the signature of the course instructor and their advisor on the form.

The instructor will indicate one of three grades on the form: W for withdrawal, WP for withdrawal while passing, or WF for withdrawal while failing. The grade and the course will be listed on the student's permanent transcript. The grade will have no effect on the student's grade point average, but it may affect the student's future financial aid.

Withdrawing from the College

A student wishing to withdraw from the College must initiate the withdrawal procedure by contacting the Office of Student Life. The student must file official withdrawal forms in order that college records, particularly financial aid records, may be brought up to date and the academic record cleared. A student withdrawing without notification is not in good standing.

The College also reserves the right to enforce the withdrawal of any student if, in the judgment of the appropriate administrator or disciplinary body or the Academic Standards Committee, it is in the best interest of the College. The College may take such action without making any charges of misconduct. A student may be dismissed for poor academic work or for conduct that is contrary to College standards. The judgment of the officers of the College is final in such cases.

Class Attendance/Absence Policy

The faculty of MacMurray College requires the student to be responsible for understanding and learning the material in a course. Students are required to attend all classes.

Grade Reports

All students are sent reports of final grades.

Grading System

Scholastic standing is indicated by the following system of grades and quality points.

Academic Probation

The Academic Standards Committee, which determines the academic standing of students, has the right to treat each student's case on its merits. The primary consideration is the probability that the student can meet the academic standards of the College and achieve graduation in not more than 15 full-time terms or their equivalent. The committee may consider courses attempted, credits and grades earned, and the trend of performance. Students will be placed on academic probation if they have a cumulative grade point average below:

Any student who is on academic probation, and any student who has a grade point average of 1.0 or less for the preceding term, is ineligible to represent the College in any campus musical organization, intercollegiate athletics, and other programs where the student is representing the College to the public.

Only grades earned at MacMurray are included in calculating the grade point average for probation or dismissal.

Academic Dismissal

Any student whose cumulative grade point average is less than 1.00 after the third or subsequent term at MacMurray will be dismissed. Any student who has been on academic probation for the first two terms at MacMurray or for any three terms at MacMurray and who remains on probation after the next term will be dismissed. A student who has been dismissed twice for unsatisfactory scholarship will not be readmitted.

Within 15 days from the date of the dismissal notice, a student who has been dismissed for academic reasons may appeal the dismissal to the Academic Standards Committee, citing extenuating circumstances. Appeals of that committee's decisions may be made to the Dean of the College. (If the committee is not able to meet, the appeal may be made directly to the Dean of the College.)


Students are responsible for observing the requirements for the chosen degree and major and the proper sequence of courses and other requirements.

Students whose enrollments are interrupted for at least four consecutive terms will forfeit the automatic right to use the requirements in effect at the time of original matriculation. The Registrar, in consultation with faculty in the student's major, will review these cases on an individual basis.

Application for Graduation

In addition to fulfilling all requirements for a degree, a student must file with the Registrar's office an Application for Graduation, specifying when the student plans to graduate. The degree will be awarded at the end of any term after the student has completed all requirements. Ordinarily this will be as soon as the student is eligible, but the date of graduation may be postponed if the student wishes.

Incomplete Grades: Completing Requirements Between Terms

If a student finishes all requirements for graduation after the end of one term but before the end of the next (for example, completing an Incomplete grade), the student's degree may be dated at the end of the earlier term, if the student so specifies on the Application for Graduation. But no matter how long an Incomplete grade has been pending, the date of the degree cannot be earlier than the term in which all degree and graduation requirements were met.

Participating in Commencement

Commencement exercises are held once a year, after the end of the Spring Term and before the May Term. All students who have completed graduation requirements during the preceding academic year and filed an Application for Graduation may participate and receive their diplomas. Students who have not completed all requirements for graduation but anticipate doing so by the end of the MacMurray summer session may also participate in Commencement. They will be in a separate group at the end of the student procession and will receive their diplomas when they fulfill all requirements.


An official transcript of credits may be ordered electronically through Parchment (see information on the MacMurray College Academics page. In accordance with the Federal Educational Rights and Privacy Act of 1974, telephone or email requests cannot be accepted. Further information can be obtained by contacting the Registrar's Office.

A statement concerning the status of the student is part of the transcript. Any student not in good standing academically is so reported. Official transcripts will not be issued for students whose bills are unpaid or whose student loans are in default.