Letter to students: Refund policy clarification

April 27, 2020 | 1:30 PM

Dear Students and Families,

I am writing to clarify any misunderstanding regarding the various scholarships you were awarded and accepted in order to attend MacMurray – and how these funds have been applied to reduce your annual housing costs. I regret that the math is somewhat complicated, but this explanation is needed to more thoroughly explain why students will not receive a housing refund for the portion of the spring 2020 semester that they could not complete on campus.

  • All MacMurray students receive award letters one time as entering freshmen. Scholarships are expressed as a total award amount covering all four years of your undergraduate education. 
  • While our scholarships have different names, all MacMurray scholarships for students who reside on campus include a minimum of $4,000 ($2,000 per semester) annually toward the cost of on-campus housing.
  • If a student moves off campus for any semester/term, the scholarship amount is reduced by a minimum of $2,000 for that term. 
  • Commuter students also receive scholarships to attend MacMurray, but their total award is at least $16,000 less ($2,000 x 8 semesters) than for students residing on campus.
  • Student accounts are individually reconciled at the end of each term and the housing portion of the scholarship (minimum $2000) is applied at that time as a credit to each resident student account. MacMurray will follow that process again in a few weeks’ time. That credit is at least equal to – and in some cases exceeds – the amount of any housing refund that would have been provided.

Last week I shared in an email to you that most students will receive a pro-rated $940+ refund for board (meals not used) at the end of the spring term. That refund will be payable in mid-May after individual student accounts are balanced at the close of the semester. I remind you again that any unreturned books and outstanding balances will be deducted from the refund amount.

I trust this sheds more light on our refund policies and procedures.

Dr. Beverly Rodgers

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