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Computer Use Policy

Computing facilities are provided by MacMurray College to support and enhance the educational experience for every student as well as assist faculty and staff in professional activities according to the College's mission. Therefore, their misuse harms every member of the MacMurray College community. To this end, the Office of Information Technology staff encourages proper systems use and is open to suggestions of ways to improve operations.

Below are guidelines for proper usage of computing facilities at MacMurray College. This policy is not an exhaustive set of rules designed to cover every situation. No one should assume that any system use not specifically excluded by this policy is legitimate or that it will be treated as such. Anyone uncertain about what constitutes legitimate computer systems use should contact a member of the Office of Information Technology staff.

  1. The Office of Information Technology is the only authorized provider of computing network services on campus. Permission to administer new or additional network services is granted solely by the Office of Information Technology. Any unauthorized service may be disabled by whatever means are necessary without notice.
  2. Any department looking to make any type of equipment purchase that requires support from IT must contact the Office of Information Technology first.
  3. Workstations and terminals should not be moved or relocated without express permission of the Office of Information Technology. Out-of-service equipment should be reported to the Office of Information Technology.
  4. Anyone who has been issued a laptop/tablet/other mobile device should take special precautions when traveling to secure the equipment and not leave the equipment unattended. Report any stolen/tampered equipment to the Office of Information Technology immediately.
  5. Users should not install additional software on workstations and terminals without approval from the Office of Information Technology. Software will only be approved on a business-case basis.
  6. Computer resources and facilities are limited. Academic or course-related work is the highest priority. If another user is waiting to use equipment for a task more urgent than yours, please give way.
  7. Computers that are in use (i.e., have a user currently logged in) should never be left unattended. Lock the computer in question or log out.
  8. Computer facilities and accounts are owned by the College and must only be used for purposes consistent with this policy.
  9. Sensitive data pertaining to the College community should be housed on College-owned or College-approved storage only. Do not use unauthorized cloud storage to house sensitive data. Password protect or encrypt all removable storage (e.g., flash drives) that house sensitive data.
  10. Staff and students may bring personally-owned devices to campus. The Office of Information Technology cannot support any of these personally-owned devices except where an issue lies in an IT-operated service (e.g., network connectivity).
  11. College-owned software may not be installed on personally-owned devices. Exceptions exist for programs whose function is to allow personal devices to connect to the MacMurray network or Office 365 software that is distributed to members of the College community.
  12. MacMurray College is not responsible for personal files. Users should not place personal files within network resources like shared drives, and files stored locally on a computer should be removed or backed up by the owner to prevent unexpected loss.
  13. Users must not employ computing facilities to affect another's work, either on campus or off, intentionally or through reckless system use.
  14. Viewing or using files, programs, or data without authorization and copying, providing, receiving, or using copyrighted software in ways inconsistent with licensing agreements is an invasion of privacy. Users must realize that unauthorized access or use of computing resources may be a criminal or civil offense.
  15. Users must not bring food, drink, or tobacco into any computer lab.
  16. MacMurray College reserves the right to examine files generated by use of its computing system.
  17. MacMurray College reserves the right to limit or restrict any individual's use of the system.
  18. MacMurray College reserves the right to terminate unauthorized computing services or information services operated on MacMurray systems or equipment.

Violations of this policy are treated in the same way as other disciplinary infractions. Actions can result in disciplinary probation, expulsion, or, in extreme cases, legal action. MacMurray College disciplinary actions may be taken in addition to or regardless of the results of legal action. Users are obliged to notify faculty or Office of Information Technology staff of any instance of unethical computer use that comes to their attention. Failure to do so is an admission of shared responsibility for such actions and their results.

This policy is subject to change at any time. Any changes to this policy will be posted to this page.

This policy was last modified on August 17, 2016.