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Emergency Plan

This Emergency Plan characterizes areas of responsibility and outlines an administrative framework to respond to emergencies that threaten the health and safety of the campus or disrupts normal functions of the campus.

Contents

• Emergency Telephone Numbers
• Disaster Preparedness
  • Campus Emergency Team
    • Emergency Director
    • Emergency Coordinator
    • Damage Control
    • Campus Public Safety and Communication
    • Public Information
    • Student Welfare
  • Responsibilities of Other Campus Community Members
    • Administrators, Deans and Department Heads
    • Faculty and Staff
  • Emergency Command Post & Communication
    • Field Emergency Command Post
    • General Emergency Command Post
    • College Notification System
  • On/Off Campus Sources of Assistance During Emergencies
    • On-campus Assistance
    • Off-campus Assistance
• Disaster Response
  • Specific Emergency Types and Procedures
    • Evacuation Procedures
    • Medical Emergency
    • Fire
    • Natural Disaster
    • Tornado
    • Earthquake
    • Bomb/Explosion/Aircraft Crash on Campus
    • Nearby Terrorism/Disaster
    • Violent/Criminal Behavior
    • Student Suicide/Death
    • Mental Health Crisis
    • Missing Student/Student Taken Hostage
    • Civil Disturbance/Demonstration
    • Chemical Spills/Biohazard
    • Medical Disaster
    • Campus Utility Failure
• Recovery Plan
• Specific Department Recovery Plans
  • Library
  • Technology Services
  • Residence Halls
• Appendices
  • Appendix A - Chemical Locations
  • Appendix C - Building Shutoffs
  • Appendix D - Department of Athletics Emergency Action Plan

 

Emergency Telephone Numbers

When calling to report an emergency, stay calm and carefully explain the problem and location. Do not hang up until requested to do so.

During Regular Business Hours - 8:00 a.m. – 4:30 p.m. Monday – Friday

Campus Security	7020
Student Life Office	7123
President’s Office	7025
Physical Plant	7079

After Regular Business Hours & Weekend

Resident Director On Duty Cell Phone	479-7020
Student Life Professional On Duty Cell Phone	479-7020

Campus Security Contact Numbers

Campus Security Office	479-7020
Campus Security After Hours On Call Phone	479-7020

Emergency Response Team Members (all area codes are 217 unless otherwise indicated)	Office
College President or designee	479-7025
Vice President for Student Life or designee	479-7123
Executive Director, Institutional Advancement or designee	479-7031
Public Relations Director or designee	479-7027
Coordinator of Residence Life, Student Conduct, and Student Organizations	479-7123
Director of Facilities	479-7079
Vice President for Academic Affairs or designee	479-7016
Vice President for Admissions or designee	479-7062
CFO and Vice President for Administration	479-7007

Other College Related Emergency Numbers	Office
MacMurray College Bookstore (Follett 1035)	479-7133
Chartwells Food Service	479-7069

Jacksonville Emergency Numbers

Police Department	911
Fire Department	911
Ambulance/Local Hospital	911

Faculty/Staff Members to Assist In Communicating With College Employees and Students (Emergency Communication Team)

Emergency Communication Team (all area codes are 217 unless otherwise indicated)	Office
Colleen Hester, President	479-7025
JoEllen Brannan, Professor	479-7083
Sarah Judy, Coordinator of Residence Life, Student Conduct, and Student Organizations	479-7123
Sharon Seymour, Administrative Assistant to the President	479-7025
Susan Eilering, Director of Library	479-7110
John Bailey, Vice President for Academic Affairs	479-7016
Bridget Phillips, Executive Director, Institutional Advancement	479-7031
Gina Hamilton, Coordinator of Health Services	479-7123
Jackie Looser, CFO and Vice President for Administration	479-7007
Larry Trowbridge, Director of Facilities	479-7079
Ted Roth, Director of Public Relations	479-7027

Campus Emergency Team

The President; V.P. for Student Life; Executive Director of Institutional Advancement; Coordinator of Residence Life, Student Conduct and Student Organizations; Director of Public Relations; Director of Facilities; V. P. for Academic Affairs; and CFO and Vice President for Administration are responsible for organizing the Emergency Response Team (ERT) and ensuring that appropriate training is provided. Members are:

College President or designee

Vice President for Student Life or designee

Executive Director of Institutional Advancement or designee

Coordinator of Residence Life, Student Conduct and Student Organizations

Director of Public Relations or designee

Director of Facilities

Vice President for Academic Affairs or designee

CFO and Vice President for Administration

Team members may coordinate as necessary with the Emergency Coordinator for implementation and coordination of campus operation plan and support as it pertains to their areas.

General responsibilities of the team members are listed below:

Emergency Director: President of the College or designee

• Responsible for the overall direction of the College Emergency Response.
• Works with the Coordinator and others in assessing the emergency and preparing the College’s specific response.
• Declares and ends, when appropriate, the campus state of emergency, defined as any incident, potential or actual, which will seriously affect the overall functional capacity of the College.
• Notifies and conducts liaison activities with the College Administration, public and private agencies, Emergency Response Team, news media, and others as necessary.

Emergency Coordinator: Vice President for Student Life or designee

• The Coordinator is responsible for the overall coordination of the College Emergency Response.
• Determines the type and magnitude of the emergency and, in consultation with the Director of Facilities and CFO and Vice President for Administration establishes the appropriate location for the emergency command post.
• Initiates immediate contact with the President and other members of the ERT and begins assessment of the College’s condition.
• Notifies and utilizes the police, Security, and if necessary, student workers in order to maintain safety and order.
• Notifies the members of the Emergency Response Team and advises them of the nature of the emergency.
• Notifies and conducts liaison activities with an appropriate outside organization such as fire, police, ESDA, etc.
• Initiates appropriate notification procedures to campus community when necessary.
• Performs other related duties as may be directed by virtue of the campus emergency.
• In conjunction with other Emergency Officers, prepares and submits a report to the President appraising the final outcome of the emergency.

Damage Control: CFO and Vice President for Administration or designee

• Provides equipment and personnel to perform shutdown procedures, hazardous area control, barricades, damage assessment, debris clearance, emergency repairs, and equipment protection.
• Provides for storage of vital records at an alternate site: coordinates with building and area coordinators for liaison and necessary support.
• Contacts insurance carrier for the College to keep them informed of state of campus facilities.
• Provides vehicles, equipment, and operators for movement of personnel and supplies, and assigns vehicles as required by Emergency Team for emergency use.
• Obtains assistance of utility companies as required for emergency operations.
• Furnishes emergency power and lighting systems as required and provides facilities for emergency generator fuel during actual emergency or disaster periods.
• Surveys habitable space and relocates essential services and functions.
• Provides and equips an alternate site for Emergency Command Post.
• Performs other related duties as may be directed by virtue of the campus emergency.

Campus Public Safety and Internal Emergency Communications: Vice President for Student Life or designee

• Maintains the Security Office in a state of constant readiness.
• Notifies College administrators of major emergencies.
• Monitors off campus emergency warning and evacuation systems.
• Takes immediate and appropriate action to protect life and property.
• Provides traffic control, access control, perimeter and internal security patrols, and fire prevention services as needed.
• Maintains liaison with City and County authorities for radio telecommunication support as necessary.
• Performs other related duties as may be directed by virtue of the campus emergency.

Public Information: Public Relations Director or designee

• Establishes liaison with the news for dissemination of information as requested by the President.
• Establishes liaison with local radio and TV services for the public announcements.
• Arranges for photographic and audio-visual services.
• Advises the President or designate of all news concerning the extent of disaster affecting the campus.
• Prepares news releases for approval and releases to media concerning the emergency.
• Performs other related duties as may be directed by virtue of the campus emergency.

Student Welfare: Vice President for Student Life or designee

• Oversees the housing, feeding, and health care of resident and possibly stranded commuter students.
• Maintains constant liaison with Food Service to monitor food reserves and inventory, and the provision of meals to students and emergency crews.
• Provides emergency shelter for resident students and others in conjunction with Physical Plant Director.
• Establishes and maintains liaison with local health providers for first aid and extended care of injured students.
• Arranges means for students to contact their families via phones, cell phones, or emergency radio communication.
• Works with Public Relations for student related press releases.
• Oversees arrangements for student transportation to leave campus, if necessary.
• Advises the President, or designee, of all affairs concerning student welfare.
• Performs other related duties as may be directed by virtue of the campus emergency.

Responsibilities of Other Campus Community Members

The following members of the community will receive training and instruction to coordinate communication with other faculty, staff, and students in their designated area and help in the overall communication process during an emergency:

Building	Floor	Floor Leader	Office Phone	Building Leader
Kathryn Hall	Basement	Amy Tribble	479-7008	Amy Tribble
Kathryn Hall	First	Pam Vannoy	479-7040	Amy Tribble
Kathryn Hall	Second	Bridget Phillips	479-7031	Amy Tribble
Kathryn Hall	Third	Alice Dodson	479-7014	Amy Tribble
Quonset Hut	Basement	Larry Trowbridge	479-7079	Larry Trowbridge
Springer	First	Shannon Killday	479-7083	Shannon Killday
Putnam	First		479-7093
Education Complex	Second	Emily Wright	479-7174	John Bailey
Education Complex	Second	John Bailey	479-7165	John Bailey
Gamble Campus Center	First	Sarah Judy	479-7129	Martin Sabolo
Gamble Campus Center	Second	Dianna Pence	479-7136	Martin Sabolo
MacMurray Hall	First
MacMurray Hall	Second
MacMurray Hall	Third	Eric Berg	479-7090
Pfeiffer Library	First	Susan Eilering	479-7106	Susan Eilering
McClelland Dining Hall	First		479-7069
Rutledge			479-7123	Jenna Goewey
Kendall Hall			479-7123	Alex Coad
Jane Hall			479-7123	Kathi White
Norris Hall			479-7123	Rachel Sipes

In emergency situations, these community members will also:

1. Clearly and calmly inform all employees and /or students in their designated area of the emergency condition.
2. Evaluate impact the emergency has on their area and take appropriate action. This may include ceasing operations and initiating building evacuation.
3. Maintain emergency communications with members of the emergency response team.
4. Important: Inform all students, staff, and faculty to conform to building evacuation guidelines during any emergency and to report to the designated assembly area outside the building where a head count can be taken and names can be collected.

All Faculty and Staff will participate in Emergency Preparedness by:

1. Educating their students and/or employees concerning College emergency procedures as well as evacuation procedures for their building and/or activity.
2. Helping to inform their students and/or staff of an emergency and initiating emergency procedures as outlined in this Guide.

All College employees will participate in Emergency Preparedness:

1. Building evaluation information shall be distributed to all employees with follow-up discussions, on-the-job training or explanation as required.
2. Time shall be allowed for training employees in emergency techniques such as fire extinguisher usage, first aid, CPR, and building evacuation procedures.

Emergency Command Post & Communication

When a major emergency occurs, or is imminent, it shall be the responsibility of the Emergency Coordinator to set up and staff an appropriated Emergency Command Post as directed. The regular office facilities of the Facilities Department or the Gamble Campus Center will be the command post locations and are to be kept fully operational at all times.

Field Emergency Command Post

If the emergency involves only one building or a small part of the campus, a field office, as near the emergency scene, as is reasonably possible, may be desired. At least one member of the Emergency team is to staff the command post at all times or until the emergency ends. A small office with a desk, chairs, and a telephone may also be required near the scene.

Field Emergency Command Post Equipment, determined by the Director of Facilities might include as needed:

• Barricades and barrier tape, and signs for the scene
• Cell phones
• Vehicles for personnel and supply transport
• First aid kit(s)
• Campus and local telephone directories
• Cellular phone(s)

General Emergency Command Post

If the emergency involves a large part of the campus, the Command Post will be set up in the Facilities Office or the Gamble Campus Center. If these sites are unavailable, the Emergency Coordinator is to select an alternate location. At least one member of the Emergency Team is to staff the Command Post at all times until the emergency situation ends. A marshaling area for outside and local agency assistance shall be established by the Security Director for operations of the combined on-site emergency resource team. A conference room with facilities for emergency teams or media crews, and which is designed to accommodate multiple telephone and/or electrical appliances may be needed.

College Notification System

Telephone and email are the primary means of emergency notification at MacMurray College. Cellular phones can be used for on and off campus communications. This system is intended for the immediate transmission of information regarding an emergency to all affected areas of the campus and beyond as necessary.

The Facilities Department and the Security Department are the focal points for two-way transmission of official emergency communications to College administrators (After normal business hours the Security Officer or the RD on-duty will receive initial emergency calls, will contact the head of housing or Vice President for Student Life, who will call all administrators listed below. Each College administrator, upon receiving notification of a campus emergency, is to pass the same information along to the designated emergency communication team member(s) under his/her direction.

1. President will contact members of the ERT.
2. Chief Financial Officer and Vice President for Administration will contact all staff members on the Emergency Communication Team/Building Coordinators.
3. Vice President for Academic Affairs will contact all faculty members on the Emergency Communication Team.
4. Vice President for Student Life will contact the Coordinator of Residence Life, Student Conduct and Student Organizations; and all Resident Directors.
5. Public Relations Officer.
6. Director of Facilities.

On/Off Campus Sources of Assistance During Emergencies

On-campus Assistance (emergency phone #s)

1. Security Department: extension 7020
   When dialing from on-campus: extension 7020
   When dialing from off-campus: 217-479-7020
   After hours call: 217-479-7020
2. Facilities and Maintenance Trouble/Service: 217-473-3958 weekdays. After 3:30 p.m., contact security who will contact on-call maintenance. On weekends or between 5:00 - 8:00 am contact the RD on duty at 217-479-7020. The RD will contact Facilities if necessary.
3. Workers at the phone numbers listed above are available or capable of arranging for the following emergency services:
   • Utilities: Repairs to water, gas, electrical, and sewage systems.
   • Structures: Repairs to structures and mechanical equipment therein, including heating and cooling systems.
   • Equipment: Portable pumps, generators, floodlights, welders, air compressors, tractors, etc.
   • Transportation: Vans, light trucks and tractors.
4. Business Office (Accounts Payable, ext. 7006)
   Emergency procurement of items needed for campus support.
5. Receiving (located at Gamble Campus Center, ext. 7220)

For details of Emergency Shutdown procedures see the Appendices section.

Off-campus Assistance - first dial 8 from any campus phone

• Jacksonville Police Department: 911
• Jacksonville Ambulance: 245-4141/(TTY) 479-0257, 911
• Jacksonville Fire Department: 911
• Morgan County Sheriff: 911
• Illinois State Police (Litchfield): 217-324-4900
• Illinois State Police (Springfield): 217-786-7619
• Passavant Area Hospital: 245-9541, 911

Evacuation Procedures

Building Evacuation

• All building evacuations will occur when an alarm sounds and/or upon notification by Security or the assigned Building Coordinator (for residence halls the RD or designee for other buildings the designated employee, as outlined here).
• When the building evacuation alarm is activated during an emergency, leave by the nearest marked exit and alert others to do the same.
• Remember that elevators are reserved for handicapped persons, but do not use elevators in case of fire and/or earthquakes. If elevators are out of service, assist the handicapped in exiting the building.
• Once outside proceed to the assembly point for the building you are evacuating. During a building evacuation, security staff will assist with keeping streets, fire lanes, hydrant areas, and walkways clear for emergency vehicles and personnel.
• Do not return to an evacuated building unless told to do so by a member of the professional student affairs, security, or physical plant staff.

Important: After any evacuation, report to your designated area assembly point. Stay there until an accurate headcount is taken. The designated faculty/staff member will take attendance and assist in the accounting for all building occupants.

Campus Evacuation

• If necessary, evacuation of all campus buildings will be announced by Security, Student Life staff, Facilities staff, or the President.
• All persons (student, faculty, and staff) are to immediately proceed to the valley between Rutledge Lawn in front of Rutledge Hall and wait for direction.

In cases of a campus evacuation, the Vice President for Student Life will determine which students are essential to emergency response assistance and which students to send away from campus if necessary.

Emergency Evacuation Assembly Points in Tornado, Fire, and Bomb Threat Emergencies

Residence Halls

Building	Tornado	Fire/Bomb
Jane	1st Floor Hallway	Mac Hall
Rutledge	Basement	Library
Norris	Basement	Ed Complex
Michalson	Basement	Ed Complex
Kendall	Basement	Ed Complex

Academic and Support Buildings

Building	Tornado	Fire/Bomb
Kathryn	Basement	Campus Center
Mac Hall	Basement	Chapel
Julian	Bottom of Bailey Hall	Library
Dining Hall	Basement	Chapel
Chapel	Basement Hallway	Dining Hall
Putnam/Springer	Interior Restroom	Chapel
Ed Complex	Basement	Campus Center
Campus Center	Boiler Room	Ed Complex
Library	Basement Hallway	Julian
Quonset Hut	Ed Complex	Ed Complex

Emergency Evacuation Assembly Points in Natural Disaster Emergencies

In the event of a tornado or earthquake on campus, the structural integrity of campus buildings may be in jeopardy. After this type of emergency, all campus buildings will be evacuated until an inspection of each building takes place and the “all clear” is given to return to the building.

If all campus buildings are evacuated, go to the flag pole on Rutledge lawn and wait for further instructions. Facilities staff will immediately check the structural integrity of Gamble Campus Center, and once given the okay, evacuees may proceed to Gamble Campus Center for shelter. If Gamble Campus Center is determined to have suffered damage, Facilities staff will determine the next largest campus building which did not sustain damage and evacuees can move there for shelter.

Medical Emergency

• If serious injury or illness occurs on campus, immediately dial 911 for help. Give your name, describe the nature and severity of the medical problem and the campus location of the victim.
• After 911 has been called, notify the Student Life Office (if the emergency occurs during regular office hours) or the Resident Director on call (if the emergency occurs after office hours or on weekends), or Security at 7020.
• In case of serious injury or illness and after the call is made to local ambulance EMTs via 911, those finding the victim should:
  • Make sure scene is safe.
  • Keep victim still and comfortable. Do not move the victim, unless a serious threat is present in that location.
  • Ask victim "What is wrong?" and gather as much information as the victim is able to give.
  • Continue to assist the victim until help arrives. Keep the victim warm.
  • Look for emergency medical I.D., question witness(es), and give all information to the EMTs.
  • In case of minor injury or illness notify your RD, supervisor, or faculty member.
• In case of minor injury or illness notify your RD, supervisor, or faculty member.

Fire

Campus Fire Communication Flow Chart

Jacksonville Fire Department — dial 911

1. Residence hall staff, security staff, and all faculty and professional staff should know the location of fire extinguishers, fire exits, and alarm systems.
2. If a fire emergency exists, activate the building alarm or it may be automatically activated. Caution: The building alarm rings only in your building, the person identifying the fire emergency must notify the fire department by phone.
3. When calling the Jacksonville Fire Department (by dialing 911 from any campus system phone), report there is a fire at MacMurray College and its campus location (building name, floor, wing).
4. When a building alarm sounds, immediately evacuate the building. To evacuate, walk quickly to the nearest marked exit. As you do so, alert others to leave and close all hall doors along the exit path so to confine the fire and reduce oxygen to the blaze. Do not lock doors.
5. Do not use elevators during a fire. When elevators are out of service, assist the handicapped in exiting the building.
6. Smoke is the greatest danger during a fire, so stay near the floor when necessary where the air is less toxic.
7. Once outside move to the emergency evacuation assembly point for the building you are evacuating (reference list here). The Building Coordinator will make a thorough head count of evacuated occupants and collect names of evacuees. If it is thought that someone remains in the affected building, tell the RD or building coordinator who will immediately notify the fire department personnel on the scene. Student Life and Facilities personnel will assist with clearing streets, fire lanes, hydrants, and walkways for emergency vehicles and crews.
8. If the fire is small and appears controllable (e.g. small garbage can fire), first follow steps 2 and 3 and then attempt to extinguish the blaze with the appropriate fire extinguisher if you have been trained on how to use it. Never use a water type (Class A) extinguisher on any fire in or near electrical equipment. Only attempt to fight the fire if it appears that you can do so without endangering yourself or others. Whether the attempt to extinguish the fire appears successful or not, follow all steps of this procedure to ensure the safety of yourself and all building occupants.
9. Assist emergency crews only if requested by emergency personnel.
10. A Campus Emergency Command Post may be set up on campus. Keep clear of the Command Post unless you have official business.
11. Do not return to an evacuated building unless told to do so by a member of the Facilities, Security, or Student Life staff.

Note: If you become trapped in a building during a fire and a window is available, evacuate through the window if possible. If evacuation from the window is not possible, place an article of clothing (shirt, coat, etc.) outside the window as a marker for rescue crews. If there is no window, stay near the floor where the air will be less toxic. Shout at regular intervals to alert emergency crews of your location. Do not panic.

Natural Disaster

Natural Disaster Communication Flow Chart

Tornado

When a tornado warning has been issued by the National Weather Service for Morgan County, the following steps should be taken:

• During normal business hours:
  • The Facilities Office and/or the Campus Security Office will monitor storm path updates given by the local AM/FM radio stations.
  • Facilities will notify the Vice President for Academic Affairs and the Vice President for Student Affairs so that all departments and areas can be notified in advance of the potential danger via phone and all-campus email.
• Other than normal business hours:
  • Campus Security will monitor the local tornado warnings and will check by phone with the Coordinator of Residence Life, Student Conduct and Student Organizations and the RD on-call to make sure that they are aware of storm status.
  • Campus notification will occur as necessary.

In the event of direct tornado contact with the campus, take the following action:

1. Immediately seek shelter inside a building if possible away from windows. See below for specific locations to seek shelter in each campus building.
2. After the effects of the storm have subsided notify the Facilities Department, Campus Security and the RD Give your name and describe the location and nature of the emergency.
3. If the building evacuation alarm is sounded or when told to leave the building by College officials, walk quickly to the nearest marked exit and ask others to do the same.  
4. Wait for further instructions.
5. Do not use elevators after a natural disaster when the building may have sustained structural damage. When elevators are out of service, assist the handicapped in exiting the building.
6. Do not return to an evacuated building unless told to do so by a member of the Facilities, Security, or Student Life staff.

Earthquake

During an earthquake remain calm and quickly follow the steps outlined below:

1. If indoors: take cover under a piece of heavy furniture, inside a doorway, or against an inside wall and hold on. Stay inside.
2. If outdoors: move quickly away from buildings, utility poles and other structures. Always avoid power or utility lines as they may be energized.
3. If in an automobile, stop in the safest place available, preferably away from power lines and trees. Stop as quickly as safety permits, but stay in the vehicle for the shelter it offers.
4. After the initial shock, evaluate the situation and, if emergency help is necessary, call 911, Facilities, Campus Security, or the RD on-call if on campus. Protect yourself at all times and be prepared for after-shocks.
5. Damaged facilities should be reported to Campus Security and Facilities. Note: Gas leaks and power failures create special hazards. Please refer to the section on Utility Failures.
6. If an emergency exists, activate the building alarm and call 911. Caution: The building alarm only rings in your building - you must report the emergency by telephone and call 911.
7. When the building evacuation alarm is sounded or when told to leave by College officials, walk quickly to the nearest marked exit and ask others to do the same.
8. Do not use elevators after a natural disaster when the building may have sustained structural damage. When elevators are out of service, assist the handicapped in exiting the building.
9. Once outside, wait for further instructions.
10. Security personnel will assist with clearing streets and walkways for emergency vehicles and crews.
11. A Campus Emergency Command Post may be set up on campus. Keep clear of the Command Post unless you have official business.
12. Do not return to an evacuated building unless told to do so by a member of the Facilities, Security, or Student Life staff.

Bomb/Explosion/Aircraft Crash on Campus

Communication Flow Chart for Bomb/Explosion/Aircraft Crash On Campus

Explosion, Aircraft Down (Crash) on Campus

In the event a disaster occurs such as an explosion or a downed aircraft (crash) on campus, take the following action:

1. Immediately take cover under tables, desks, and other objects which will give protection against falling glass or debris.
2. Call 911. Notify the Facilities Department, Campus Security or the RD Give your name and describe the location and nature of the emergency.
3. If necessary, or when directed to do so, activate the building alarm. Caution: The building alarm rings only in your building – you must report the emergency by telephone.
4. When the building evacuation alarm is sounded or when told to leave by College officials, walk quickly to the nearest marked exit and ask others to do the same.
5. Wait for further instructions.
6. Do not use elevators when it is possible the building may have sustained structural damage. When elevators are out of service, assist the handicapped in exiting the building.
7. Security personnel will assist with clearing streets, fire lanes, hydrants, and walkways for emergency vehicles and crews.
8. If requested, assist Emergency crews as necessary.
9. A Campus Emergency Command Post may be set up on campus. Keep clear of the Command Post unless you have official business.
10. Do not return to an evacuated building unless told to do so by a member of the Facilities, Security, or Student Life staff.

Bomb Threat

1. If you observe a suspicious object or potential bomb on campus do not handle the object. Clear the area.
2. Immediately notify Campus Security, 217-479-7020. Report the incident.
3. Campus Security will contact the city police to request direction. Security will also contact the Vice President for Student Life, RD on Duty and Facilities.
4. If an emergency exists, security may assist police with evacuations if necessary.
5. When asked to evacuate the building, walk quickly to the nearest marked exit and alert others to do the same.
6. Do not use elevators when a bomb is suspected in the building. Assist the handicapped in exiting the building!
7. Once outside move to the emergency evacuation assembly point for the building you are evacuating or the location indicated by emergency personnel. The Building Coordinator will make a thorough head count of evacuated occupants and collect names of evacuees. If it is thought that someone remains in the affected building, tell the Building Coordinator who will immediately notify emergency personnel on the scene. Security personnel will assist with clearing streets, fire lanes, hydrants, and walkways for emergency vehicles and crews.
8. Do not return to an evacuated building unless told to do so by a member of the Facilities, Security, or Student Life staff.

After any evacuation, report to your designated campus area assembly point or the location indicated by emergency personnel. Stay there until an accurate headcount is taken and your name is placed on a list of those who are accounted for and okay. The RD or designated Building Coordinator will take attendance and assist in the accounting for all building occupants.

Important:

Any person receiving a phone call bomb threat should ask the caller:

• When is the bomb going to explode?
• Where is the bomb located?
• What kind of bomb is it?
• What does it look like?
• What will cause it to explode?
• Why did you place the bomb?

Keep talking to the caller as long as possible and record the following:

• Time of call.
• The estimated age and sex of the caller.
• Speech pattern, accent, etc.
• Background noise.

Nearby Terrorism/Disaster

Communication Flow Chart for Nearby Terrorism/Disaster

Violent/Criminal Behavior

Communication Flow in Response to Violent/Criminal Behavior on Campus

In an emergency, dial 911.

Campus Security is located on the first floor of the Gamble Campus Center. Security can be reached at 479-7020.

On-Campus Emergency: dial 911 and then Campus Security at ext. 7020.

To report Off-Campus Emergency on a Campus phone, dial 911.

• Everyone is asked to assist in making the campus a safe place by being alert to suspicious situations and promptly reporting them.
• If you are a victim or a witness to any on-campus offense, immediately call for help. Do not put yourself at risk.
• Promptly notify Campus Security and/or the RD as soon as possible and report the incident, including the following:
  • Nature of the incident
  • Location of the incident
  • Description of the person(s) involved
  • Description of property involved
• If you observe a criminal act or whenever you observe a suspicious person on campus, immediately notify Campus Security and report the incident.
• Assist the officers when they arrive by supplying them with all additional information and ask others to cooperate.

If you hear gunfire or discharged explosives on campus, you should take cover immediately using all available concealment. If you can, call 911 and Campus Security. Seek emergency first aid if necessary.

Student Suicide/Death

Communication Flow Chart for Response to Student Death
(From Natural Causes, Suicide, or Homicide)

1. Upon discovering a person who appears to be dead, immediately call 911 and then contact the Student Life Office, Security, or the RD at 7020.
2. The Vice President for Student Life and staff will coordinate crowd control, communicate with local law enforcement authorities and direct the ambulance to the sight.
3. The Vice President for Student Life along with Park Place Center as well as the Coordinator of Health Services will coordinate grief management with students.

Mental Health Crisis

A mental health crisis exists when an individual is threatening to harm himself/herself or others, or is out of touch with reality. This may include individuals under the influence of drugs and alcohol and/or students who are displaying psychotic symptoms or behaviors. If a mental health crisis occurs:

1. If a student is a danger to himself/herself or others call 911 immediately.
2. Notify Campus Security or RD on duty (extension 7020) of the situation. Clearly state that you need immediate assistance, give your name, your location, and the area involved. Campus Security will notify Vice President for Student Life and Coordinator of Residence Life, Student Conduct and Student Organizations.
3. Never try to handle a situation you feel is dangerous. If you have doubts about the potential of danger, seek help.

Missing Student/Student Taken Hostage

Communication Flow in Response to a Missing Student or a Student Taken Hostage

In the event that a student is reported missing, the College will follow its Missing Student Policy located in the Maggie as found on the Student Life homepage of the campus website .

If notice is received on an abduction or hostage situation, the police will be called immediately.

Civil Disturbance/Demonstration

Communication Flow for Response to Campus Civil Disturbance/Demonstration

Most campus demonstrations such as marches, meetings, picketing, and rallies will be peaceful and non-obstructive. A student demonstration should not be disrupted unless one or more of the following conditions exists as a result of the demonstration:

1. Interference with normal operations of the College, defined as material and substantial disruption or invasion of the rights of others.
2. Prevention of access to offices, buildings or other College facilities.
3. Harm or threat of physical harm to persons or damage to College facilities.

If any of these conditions exist, Campus Security should be notified and will be responsible for contacting and informing the Vice President for Student Life, who will call the President. Depending on the nature of the demonstration, the appropriate procedures listed below should be followed:

Peaceful, non-obstructive demonstrations

1. Generally, demonstrations of this kind should not be interrupted. Demonstrations should not be obstructed or provoked and efforts should be made to conduct College business as normally as possible.
2. If demonstrators are asked to disperse but refuse to do so:
   • Arrangements will be made by Campus Security to monitor the situation
   • Demonstrators will be informed by Campus Security or the VP for Student Life that a prolonged gathering may be elevated to a disruptive demonstration (see below).

Non-violent, disruptive demonstrations

In the event that a demonstration blocks access to College facilities or interferes with the operation of the College:

1. The VP for Student Life or his/her designate will go to the area and ask the demonstrators to leave or to discontinue the disruptive activities.
2. Key College personnel and student leaders will be asked by the VP for Student Life to go to the area and persuade the demonstrators to desist.
3. If the demonstrators persist in the disruptive activity, they will be apprised that failure to discontinue the specified action within a determined length of time may result in disciplinary action including suspension or expulsion or possible intervention by civil authorities (see Attachment A).
4. Efforts should be made to secure positive identification of demonstrators to facilitate later testimony, including photographs if deemed advisable.
5. After consultation with the President and the VP for Student Life, the need for an injunction and intervention of civil authorities will be determined.
6. If determination is not made to seek the intervention of civil authorities, the demonstrators should be so informed. Upon arrival of the City Police Department, the remaining demonstrators will be warned of the intention to arrest (see Attachment B).

Violent, disruptive demonstrations

In the event that a violent demonstration in which injury to persons or property occurs or appears imminent call the police and campus security.

• During Business Hours
  1. In coordination with the VP for Student Life, Campus Security will contact the Jacksonville Police Department.
  2. The VP for Student Affairs will contact the Director of Public Relations.
  3. The President, in consultation with the VP for Student Life, will determine the possible need for a court order.
• After Business Hours
  1. Police/Campus Security should be immediately notified of the disturbance.
  2. Campus Security will investigate the disruption and report and notify the VP for Student Life and call police if necessary.
  3. The VP for Student Life will contact the President, the Director of Public Relations, key administrators and, if appropriate, the administrator responsible for the building area.

Attachment A

Directive to Immediately Terminate Demonstration

(Identify Self)

"This assembly and the conduct of each participant is seriously disrupting the operations of the College and is in clear violation of the rules of the College. You have previously been called upon to disperse and terminate this demonstration. (You have been given the opportunity to discuss your grievances in the manner appropriate to the College). (In no event will the Administration of this College accede to demands backed by force). Accordingly, you are directed to terminate this demonstration. If you have not done so within ___ minutes, I will, under the authority of the Board of Trustees, take whatever measures are necessary to restore order- including calling the police for assistance. Any student who continues to participate in this demonstration is subject to possible arrest and will also be subject to suspension or expulsion."

Attachment B

Suggested Directive to Immediately Terminate Demonstration with the Assistance of the Police

(Identify Self)

You have previously been directed to terminate this demonstration and you have been put on notice as the consequences of your failures to do so. Since you have chosen to remain in violation of the rules and regulations of the College each of you is hereby suspended, subject to later review.

The Police will now be called to assist in dispersing this assembly. Those who fail to leave immediately will be subject to arrest for disorderly conduct."

Chemical Spills/Biohazard

Communication Flow Chart for Campus Chemical Spills/Train Derailment/Biohazard

Chemical Spill

1. Any spillage or disaster involving hazardous chemicals is reported immediately by calling 911. Then call Campus Security, Facilities and the VP for Student Life.
2. Possible campus locations of concern would include the chemistry or biology labs, the facilities building, the photography lab and painting studio in the Putnam/Springer Building.
3. When reporting be specific about the nature of the involved material and exact location.
4. Anyone in the area should vacate the affected area at once and close all doors and windows to prevent further contamination of other areas until the arrival of Facilities or Campus Security.
   • Do not use elevators in case of a chemical spill – remember to assist the handicapped in exiting the building.
   • Once outside move to the emergency evacuation assembly point for the building you are evacuating The Building Coordinator will make a thorough head count of evacuated occupants and collect names of evacuees. If it is thought that someone remains in the affected building, tell the Building Coordinator who will notify the emergency personnel on the scene. Security personnel will assist with the clearing of that streets, fire lanes, hydrants, and walkways for emergency vehicles and crews.
5. Facilities or Security Staff will retrieve material safety data sheets on all potential chemicals on the site and provide that information to off campus emergency personnel.
6. Anyone who may be contaminated by the spill is to avoid contact with others as much as possible, remain in the vicinity and  wait for instructions.
7. If requested, assist Emergency crews as necessary.
8. A Campus Emergency Command Post may be set up near the disaster site. Keep clear of the Command Post unless you have official business.
9. Do not return to an evacuated building unless told to do so by a member of the Facilities, Security, or Student Life staff.

Important: After any evacuation, report to your designated campus area assembly point. Stay there until an accurate headcount is taken and your name is placed on a list of those who are accounted for and okay. The designated Building Coordinator will take attendance and assist in the accounting for all building occupants.

Biological Hazard

Suspicious unopened letter or package marked with threatening message

1. If anthrax or other biohazard is suspected, immediately call 911 for help.
2. Do touch any suspicious envelope or package.
3. Leave the room and close the door, or section off the area to prevent others from entering.
4. Wash your hands with soap and water to prevent spreading any powder to your face.
5. If you are on campus, report the incident to Campus Security, Facilities or the RD
6. List all people who were in the room or area when this suspicious letter or package was recognized. Give this list to both the local public health authorities and law enforcement officials for follow-up investigations and advice.
7. If there has been a possible exposure to a bio-hazard, the individual should seek medical attention.

Envelope with powder that spills out onto surface

1. If anthrax or other biohazard is suspected, immediately call 911 for help.
2. Do not try to clean up the powder. Cover the spilled contents immediately with anything (e.g. clothing, paper, trash can, etc.) and do not remove the cover.
3. Leave the room and close the door, or section off the area to prevent others from entering.
4. Wash your hands with soap and water to prevent spreading any powder to your face.
5. If you are on campus, report the incident to Campus Security, Facilities or the residence hall staff.
6. Remove contaminated clothing as soon as possible and place in a plastic bag, or some other container that can be sealed. This clothing bag should be given to the emergency responders for proper handling.
7. If possible, list people who were in the room or area, especially those who had actual contact with the powder. Give this list to both the local public health authorities so that proper instructions can be given for medical follow-up, and to law enforcement officials for further investigation.
8. If there has been a possible exposure to a bio-hazard, the individual should seek medical attention.

Question of room contamination by aerosolization

For example: small device triggered, warning that air handling system is contaminated, or released into a public space.

1. Leave area immediately.
2. If possible, on your way out, turn off local fans or ventilation units in the area.
3. Close the door, or section off the area to prevent others from entering (i.e. keep others away).
4. Call 911.
5. If you are on campus, report the incident to Campus Security and Facilities.
6. Shut down air handling system in the building, if possible.
7. If possible, list all people who were in the room or area. Give this list to both the local public health authorities so that proper instructions can be given for medical follow-up, and to law enforcement officials for further investigation.
8. If there has been a possible contamination by aerosolization, the individual should seek medical attention.

Medical Disaster

Communication Flow for Response to Campus Medical Disaster
(Epidemic, Food Poisoning, etc.)

1. Upon receiving reports of any illness, any campus community member should contact the Student Life Office, ext. 7123.
2. The Student Life Office will facilitate medical treatment and communicate with the Registrar, Public Relations, and the President, who then communicates with professors and other campus offices regarding affected students.
3. The Student Life Office will track the number of student, faculty and staff reported with the same/similar illness.
4. Once the numbers constitute more than what we "normally" see for common colds and flu and/or any campus community member is diagnosed with a life-threatening communicable disease, the Student Life Office will consult with the Public Health Department regarding the possibility of an epidemic.
5. Upon the recommendation of the Public Health Department, campus resources may need to be organized to allow for mass inoculations, all or part of the campus to be quarantined, or in severe circumstances for the campus to be shut down for a period of time.
6. The President may declare a state of emergency and suspend normal operations of the College (with the collaboration and advice of civil authorities).
7. Normal College operation will resume at a time considered sufficient for the medical hazard to have passed.
8. The interrupted academic term will continue to conclusion from the time operation resumes.

Campus Utility Failure

Communication Flow in Response to Campus Utility Failure

1. In the event of a major utility failure occurring during regular working hours (7:00 a.m. - 3:30 p.m., Monday – Friday) immediately notify Facilities at 217-204-1875.
2. If there is potential danger to building occupants, or if the utility failure occurs after hours, weekends or holidays, notify Campus Security at 217-479-7020. If injuries are sustained, call 911, if necessary.
3. Facilities personnel and/or the Vice President for Student Life will determine if the building in question needs to be evacuated. Once outside move to a clear area that is at least 500 feet away from the affected building. Keep streets and walkways clear for emergency vehicles and crews. Know your area assembly points.
4. If requested, assist Emergency crews as necessary.
5. A Campus Emergency Command Post may be set up near the emergency site. Keep clear of the command post unless you have official business.
6. Do not return to an evacuated building unless told to do so by a College Official.

MacMurray College Recovery Plan

A disaster on campus will be categorized into one of three disaster levels, the three levels are

1. Limited or Local disaster
2. Moderate or Serious disaster
3. Total or Catastrophic disaster

Definitions of Disaster level

• Limited or Local Disaster
  This category is characterized by limited or isolated damage to a College building or buildings, or a specific area that does not affect the College in general. The disaster could be caused by a severe storm, tornado, fire, water damage, or an unnatural disaster. This is not to underestimate the damage one of these disaster types may cause, it is merely a starting point for accessing damage and starting recovery efforts. This disaster scenario would be dealt with on an as needed basis although the recovery plan will take into account general needs and probabilities.
• Moderate or Serious Disaster
  Categorized by severe damage to several buildings or groups of buildings which may seriously hamper the College's day to day operations. Damage could be caused by fire, flooding or water damage, tornadoes, or an unnatural disaster. Possible scenarios include severe damage to any college academic, administrative or residence hall building.
• Total Or Catastrophic Disaster
  This disaster category is by definition extreme, typified by widespread damage to campus grounds and/or structures. Planning for a disaster of this category is difficult at best.

Pre-Emergency Actions

• Electronic Data
  The Emergency Response Team insists that all departments utilize the electronic data storage system. It is imperative for departments to back-up their existing data onto the college's servers, computer disks, or CDs.
• Critical Files
  Critical files are stored in the vault in Kathryn Hall. Non-critical files are stored in various locations around campus.

Post-Disaster Actions/ Emergency Response

• Damage Assessment
  Facilities director, Larry Trowbridge, 217-204-1875, and the facilities staff will be in charge of assessing the total damage to campus structures and begin acquiring estimates of necessary repairs.
• Information
  Information dissemination may be critical. In the event of large disasters, establishing a centralized information center with up to date intelligence for review and dissemination will be critical. Information would be disseminated by the Emergency Response Team to faculty and staff members regarding job status, and expected length of the situation, and to concerned parents and students regarding the continued operation of the College, and what, if any delay there may be in its operations.
  1. The designated information center should have a cell phone, a dry erase board, and a radio or television for up-to-date news information.
  2. The role of Public Relations will be critical. The Director of Public Relations is expected to utilize all internal and external mediums to disseminate pertinent information.
  3. It is assumed that the President of the College or his/her designate will routinely brief the College populace via regular town meetings, information postings in Gamble Campus Center and Kathryn Hall (if available). A strong leadership role will prove invaluable in a state of emergency, large or small.
• Secondary Sites
  1. Secondary Sites or options for housing, classes or routine business will be examined. The Emergency Response team will be responsible for designating alternate locations to conduct the college’s business based on the facilities director’s evaluation of College facilities.
  2. Priority should be given in the following order:
     • Housing/Foodservice
     • Classes
     • College business
• Return to Campus
  The emergency response team will be responsible for determining when the campus is ready to resume normal business and when secondary sites are no longer needed.

Specific Department Recovery Plans

Library Disaster Recovery Plan

In the event that library materials are damaged in a fire or natural disaster, follow these guidelines for recovery:

Contact people:

• Vice President for Academic Affairs, ext. 7016
• Susan Eilering, Director of Library, ext. 7110
• DeeAnn Roome, Circulation Manager, ext. 7111

If there is any water damage do not move anything, especially books. The crew from Evans will be out in approximately 90 minutes. If possible, mop water off the floor.

Agency for freeze drying books:

First choice:
Evans Services Inc.
Restoration Services Division
2831 Farmers Market Road
Springfield, IL 62707
Tel: 888-653-8267 and 217-528-2878
Fax: 217-525-4732
http://evansrestoration.com
evans@springnet1.com

Second choices:
Munters Corporation
2008 Bloomingdale Road
Glendale Heights, IL 60139
Tel: 630-351-6806 Fax: 630-351-7365
24-Hours: 1-800-422-6379 (1-800-1-CAN-DRY)
http://www.muntersmcs.com

Dryco
1 West Lake Street, Unit B
Northlake, IL 60164
866-379-2600
http://www.drycogroup.com

Staff

Team leaders:

• Susan Eilering, Library Director
• Jake Magnuson, Public Services and Reference Librarian
• DeeAnn Roome, Circulation Manager
• Ann Erickson, Evening Supervisor
• Lauretta Scheller, Archivist

The team leaders will coordinate recovery and salvage operations based on library and College priorities.

Recovery Specialist: Evans Restoration
The company will ensure appropriate recovery and salvage procedures are followed.

Library contacts: Director of Library, Circulation Manager, Evening Supervisor
They will set priorities for collection recovery; set priorities for audio-visual equipment recovery; and set priorities for Archives.

Crew Manager: Director of Library
She/he will assemble and coordinate college workers.

Photographer: Public Relations or designee
This staff will document the disaster and subsequent recovery efforts.

Keepers of the Disaster Response Plan: Director of Library and the Vice President for Academic Affairs
They will issue a report summarizing the incident. The report will include:

• Date and time of the disaster
• Area/amount of the library and its collection affected
• A description of the disaster
• The immediate response
• Person hours spent on recovery
• Results/impact of the disaster
• Financial impact (human resources, supplies, replacement materials)
• Photographs/videos of the disaster/recovery

This report will be given to all Keepers of the Disaster Response Plan.

Alternate areas for library patrons to complete research

• Computer lab
• Center for Learning Excellence
• Gamble Campus Center
• Jacksonville Public Library
• Minimum needs-- librarians need a room with Internet access.

Priorities for salvaging materials:

• Paintings and older books in the "Vault"
• Paintings in locked storage
• Locked Case items
• Archives
• Paintings in Reading Room
• Audio Visual equipment
• Regular collection

Technology Services Disaster Recovery

In planning for disaster recovery, it is important to consider the magnitude of the disaster. This document reflects planning for what could be called a Level 1 disaster. This would be defined as an event that results in a multi-day disruption of mission-critical technology services. Examples of Level 1 disasters would include, but not be limited to:

• Fire in the Data Center
• Sudden loss of Technology Services staff
• Tornado or other storm damage

Level 2 disasters would comprise an event that results in the campus being forced to shut down for an extended period of time. Examples of Level 2 disasters would include, but not be limited to:

• Epidemic and quarantine
• Civil disorder and insurrection
• Major terrorist attacks
• Major disruption of the power grid

Technology services strategies for dealing with a Level 2 disaster would involve such activities as moving the mac.edu domain, email and other mission-critical services off campus. To plan for this level of response would require considerable investment in equipment and professional consulting and planning time and is beyond the scope of this document.

Residence Halls Disaster Recovery Plan

This plan is to be activated and used in the event of an emergency that would require the relocation and housing of all or part of the resident students of MacMurray College in alternative housing arrangements on a temporary basis.

Examples of situations that would require emergency relocation and housing include but are not limited to the following.

• Natural Disaster such as Tornado, Flood, Winter Storm, Earthquake, etc.
• Building Fire
• Structural failure or collapse

Any event that would render any or all of the residence halls on campus unusable would require this plan to be activated. This is an emergency plan outlining what would be done if an event occurred that would require evacuation of resident students and the need to house them temporarily (10-14 days) until long term housing arrangements could be made.

1. Evacuate the building or buildings and have the building residents gather at the predetermined location as follows:

   Residence Halls

   Building	Tornado	Fire/Bomb
   Jane	1st Floor Hallway	Mac Hall
   Rutledge	Basement	Library
   Norris	Basement	Ed Complex
   Michalson	Basement	Ed Complex
   Kendall	Basement	Ed Complex

   Academic and Support Buildings

   Building	Tornado	Fire/Bomb
   Kathryn	Basement	Campus Center
   Mac Hall	Basement	Chapel
   Julian	Bottom of Bailey Hall	Library
   Dining Hall	Basement	Chapel
   Chapel	Basement Hallway	Dining Hall
   Putnam/Springer	Interior Restroom	Chapel
   Ed Complex	Basement	Campus Center
   Campus Center	Boiler Room	Ed Complex
   Library	Basement Hallway	Julian
   Quonset Hut	Ed Complex	Ed Complex

2. If the event involves more than one building then the gathering place will be Wall Gym in the Education Complex.
3. Notify Security, RD; and Coordinator of Residence Life, Student Conduct and Student Organizations and Vice President for Student Life.
4. The Residence Life Staff from the building or buildings involved will utilize a list of building residents to determine which residents are and are not accounted for.
5. Residence Life Staff will report any residents that are not accounted for immediately to emergency personnel and Vice President for Student Life.
6. VP for Student Life contacts the President and Director of Public Relations.
7. All Residence Life staff will assist as needed.
8. Student Life staff will assist with alternative housing if needed.
9. Students may not re-enter the building for any reason until it has been deemed safe to do so by Facilities personnel and they have been notified by the Coordinator of Residence Life, Student Conduct and Student Organizations or the Vice President for Student Life that they may do so.

Housing plan to relocate displaced students

In the event that students are displaced from their residence hall for a period of time the Coordinator of Residence Life, Student Conducts and Student Organization will utilize the existing rooms on campus to house the displaced students. This will be accomplished by assigning two people to a room on campus. A list of these rooms is maintained in the office of the Coordinator of Residence Life, Student Conduct and Student Organizations. If more space is needed, we will notify Illinois College to evoke emergency housing plan.

Appendices

Appendix A - Chemical Locations

Chemical	Location in Mac Hall
1% 3,5-dinitrosalicylic acid	Mac 3
.01 M potassium iodate	Mac 3
.3 M sulfuric acid	Mac 3
0.1 % 1, 10 phenanthroline	Mac 3
1 % copper sulfate	Mac 3
1% lactose	Mac 3
1% lead nitrate	Mac 3
1% maltose	Mac 3
1% oxalic acid	Mac 3
1% potassium nitrate	Mac 3
1% silver nitrate	Mac 3
1% sucrose	Mac 3
10% sodium hydroxide (regular NaOH on benches)	Mac 3
1-butanol	9
1-pentanol	9
1-propanol (in flammable room or in organic lab)	9
2% glyoxalic acid	Mac 3
2.5 % ferric chloride	Mac 3
2M sodium nitrite	Mac 3
2-napthol (in stockroom under organic section)	9
2-pentanol	9
2-propanol (in flammable room or in organic lab)	9
30% potassium sodium tartrate	Mac 3
3-methyl-1-butanol	9
4 % sodium borate	Mac 3
4-anisine or p-anisidine	Mac 3
5% phenol	Mac 3
5% silver nitrate	Mac 3
5% sodium dichromate	Mac 3
6 M hydrochloric acid	Mac 3
6 M sodium hydroxide	Mac 3
95% ethanol (in organic lab under the hood)	9
Acetaminophen (Tylenol) (Dissolved in 2mL methanol)	Mac 3
Acetanilide (in stockroom, organic section)	9
Acetic anhydride (flammable room)	9
acetone (in flammable room or in organic lab)	9
acetonitrile HPLC	9
albumin	Mac 3
aluminum chloride	Mac 3
aluminum nitrate	Mac 3
ammonium chloride	Mac 3
ammonium hydroxide	Mac 3
ammonium nitrate	Mac 3
Antacid tablets-stockroom across from organics	Mac 3
Aspirin (Dissolved in 2mL methanol)	Mac 3
barium chloride	Mac 3
barium nitrate	Mac 3
benzaldehyde	9
Benzene (in flammable room)	9
Benzil (in stockroom under organic section)	9
Benzoic acid (in stockroom, organic section)	9
buffers of pH 5, 7 and 9	Mac 3
Caffeine (Dissolved in 2mL methanol)	9
Calcium carbonate	Mac 3
Calcium Chloride (at least 40 g/ group) in two containers, if class is large	Mac 3
Calcium sulfate	Mac 3
casein	Mac 3
cinnamic acid (in stockroom under organic section)	9
cobalt chloride	Mac 3
concentrated acetic acid	Mac 3
copper nitrate	Mac 3
copper sulfate	Mac 3
copper turnings	Mac 3
Cornstarch	Mac 3
diethyl ether	9
dilute HCl (on benches in organic lab)	Mac 3
ethanol (in flammable room or in organic lab)	9
Ethylene glycol (in stockroom under the organic section)	9
FERROUS ammonium sulfate	Mac 3
Fructose	9
gelatin	Mac 3
glucose	Mac 3
Glue (50 mL/student)	Mac 3
Glycerol (in stockroom under the organic section)	9
hexane (in flammable room or in organic lab)	9
hydrochloric acid concentrated (on benches)	Mac 3
hydrogen peroxide	Mac 3
hydroxylamine hydrochloride	9
Ibuprofen (Dissolved in 2mL methanol)	Mac 3
iron (II) sulfate	Mac 3
iron (II)nitrate	Mac 3
Iron III nitrate 3. X 10-2 M and 2. M nitric acid	Mac 3
lead nitrate	Mac 3
lead pieces	Mac 3
magnesium strips	Mac 3
Magnesium sulfate	Mac 3
manganese nitrate	Mac 3
manganese sulfate	Mac 3
methanol (in flammable room or in organic lab )	9
N,N-dimethyl aniline (in stockroom under organic section)	9
naphthalene (in stockroom under organic section)	9
nitric acid	Mac 3
o-aminobenzoic acid also called anthranilic acid (in stockroom under organic section)	9
p-anisidine (in stockroom under organic section)	9
Phenol in crystals (in organic refrigerator)	3
Phenolphtalein solution (drawer 89)	Mac 3
Phthalic anhydride (in stock room under organic section)	9
potassium iodide, solid	Mac 3
Potassium thiocyanate 2.00 X 10-2 M	Mac 3
Salicylic acid (stockroom, organic)	Mac 3
saturated borax	Mac 3
saturated NaCl	Mac 3
silver nitrate	Mac 3
sodium acetate	Mac 3
Sodium bicarbonate	Mac 3
sodium borohydride (in stockroom under inorganic section)	9
Sodium carbonate	Mac 3
sodium carbonate	Mac 3
Sodium chloride	Mac 3
sodium chloride	Mac 3
sodium hydroxide	Mac 3
Sodium hydroxide	Mac 3
sodium iodide	Mac 3
sodium nitrate	Mac 3
Standardized HCl -.108 M (bottom drawer 89)	Mac 3
Standardized NaOH - .0986 M (bottom of drawer 89 or 95)	Mac 3
steel wool	Mac 3
Sucrose	9
sulfuric acid concentrated(on benches)	Mac 3
t-butanol	9
Toluene (in flammable room)	9
urea (in stockroom under organic section)	9
urea-cinnamic acid mixtures	9
zinc	Mac 3
zinc pieces	Mac 3

Appendix C - Building Shutoffs

All electricity is shut off behind Mac Hall.

Building	Gas Shut-off	Water Shut-off
Norris	North side of building	West end, basement, under stairwell
Putnam Springer Center	Southwest	Springer side by boiler room
Annie Merner Chapel	Northeast side of building	Basement in boiler room
Kathryn Hall	North end of Rutledge	Communications room, to the left
McClelland Dining Hall	Northeast end of the dining hall	Basement, center of large room
Rutledge Hall	North end	Basement, tank room
Jane Hall	East side in front	Mac Hall boiler room
Library	East side	Center, basement, under stairwell
Campus Center		Basement, boiler room
Education Complex	South end	Hot water tank room off from the pool
Michalson Hall	West side	Fire alarm emergency room
MacMurray Hall	West side	Fire alarm emergency room
Kendall Hall	Northwest side	Under south stairwell
Julian Hall	West side

All motors quit when the power fails. No motors on campus have back-up generators.

Appendix D - Department of Athletics Emergency Action Plan

MacMurray College Don Timm Baseball Field/Soccer Field Emergency Action Plan

LIFE or LIMB Emergency Situations:

**Splints are located in the Athletic Training Room or with Athletic Trainer.

AED is located in the Education building outside the central entrance into Wall gymnasium.

1. Immediate care of the injured or ill athlete by the certified athletic trainer or most qualified first responder on site.
   1. The first responder should begin basic first aid to include:
      1. Check vital signs of injured person
      2. Check for bleeding
      3. Assess the level of consciousness
      4. Check for tingling or numbness
      5. Check for any obvious abnormalities or deformities
   2. The athletic trainer /first responder should signal the Game Administrator by crossing arms over head in shape of an X to initiate the EMS if needed.
   3. CPR or other lifesaving actions should be taken at this time if needed.
   4. DO NOT move the individual once the EMS has been notified.
2. If the Game Administrator receives the signal to activate the EMS, the Game Administrator should:
   1. Activate EMS by calling 911 or any other appropriate agency by cell phone.
   2. Be prepared to present the following information to the dispatcher:
      1. Name, address and telephone of the phone being used
      2. Nature of the emergency
      3. Number of individuals injured
      4. Condition of the injured individual(s)
      5. Current assistance being given (CPR, AED, etc.)
      6. Specific directions to the emergency scene:
         1. Take South Clay Avenue toward MacMurray College
         2. Turn into parking lot behind Henry Pfeiffer Library where someone will be waiting to direct them to the scene
   3. Notify parents of injured athlete if under 18.
3. An assistant coach/team manager is in charge of directing the EMS to the scene of the emergency.
   1. Assistant coach/team manager clears participants and spectators out of the EMS path for quick response once EMS arrives.
4. The Game Administrator will take over crowd control management if possible after the emergency phone call has been made.
   1. Limit the scene to first responders and the athlete’s coach by removing all unnecessary bystanders.
   2. Assist the assistant coach in making sure the field is clear for emergency personnel once they arrive.
   3. All other MacMurray staff should help aid in crowd control if the Game Administrator is not able to do so.
5. The athlete should be accompanied by an adult representative of their team if they are transported to the hospital for care.
   1. Assistant coach will accompany the athlete to the hospital with the EMS if the athlete’s family is not available.
      1.   This person will take along the athlete’s insurance and relevant medical information if readily available.
      2.    Call supervising head coach/athletic trainer with information on athlete       as it becomes available.
   2. A representative from a visiting team will be asked to accompany their athlete(s) to the hospital.
      1. The visiting team must be able to provide phone numbers to their athletic trainer and/or athletic administration.
      2. The Game Administrator will call the visiting school’s athletic trainer to notify them of the incident.
6. Incident reports should be filled out and filed as soon as possible.

MacMurray College Football Practice Field Emergency Action Plan

LIFE or LIMB Emergency Situations:

**Splints are located in the Athletic Training Room or with Athletic Trainer.

AED is located in the Education building outside the central entrance into Wall gymnasium.

1. Immediate care of the injured or ill athlete by the certified athletic trainer or most qualified first responder on site.
   1. The first responder should begin basic first aid to include:
      1. Check vital signs of injured person
      2. Check for bleeding
      3. Assess the level of consciousness
      4. Check for tingling or numbness
      5. Check for any obvious abnormalities or deformities
   2. The athletic trainer /first responder should signal the Head Coach/Administrator by crossing arms over head in shape of an X to initiate the EMS if needed.
   3. CPR or other lifesaving actions should be taken at this time if needed.
   4. DO NOT move the individual once the EMS has been notified.
2. If the Head Coach/Game Administrator receives the signal to activate the EMS, the Head Coach/Game Administrator should:
   1. Activate EMS by calling 911 or any other appropriate agency by cell phone.
   2. Be prepared to present the following information to the dispatcher:
      1. Name, address and telephone of the phone being used
      2. Nature of the emergency
      3. Number of individuals injured
      4. Condition of the injured individual(s)
      5. Current assistance being given (CPR, AED, etc.)
      6. Specific directions to the emergency scene:
         1. Take Clay Avenue toward MacMurray College
         2. Turn into parking lot behind Julian Hall.
   3. Notify parents of injured athlete if under 18.
3. An assistant coach/team manager is in charge of directing the EMS to the scene of the emergency.
   1. Assistant coach/team manager clears participants and spectators out of the EMS path for quick response once EMS arrives.
4. An assistant coach will take over crowd control management if possible after the emergency phone call has been made.
   1. Limit the scene to first responders and the athlete’s coach by removing all unnecessary bystanders.
   2. Assist the assistant coach in making sure the field is clear for emergency personnel once they arrive.
   3. All other MacMurray staff should help aid in crowd control if the assistant coach is not able to do so.
5. The athlete should be accompanied by an adult representative of their team if they are transported to the hospital for care.
   1. Assistant coach will accompany the athlete to the hospital with the EMS if the athlete’s family is not available.
      1. This person will take along the athlete’s insurance and relevant medical information if readily available.
      2. Call supervising head coach/athletic trainer with information on athlete as it becomes available.
6. Incident reports should be completed and filed as soon as possible.

MacMurray College Freesen Football Field Emergency Action Plan

LIFE or LIMB Emergency Situations:

**Splints are located in the Athletic Training Room or with Athletic Trainer.

AED is located in the Education building outside the central entrance into Wall gymnasium.

1. Immediate care of the injured or ill athlete by the certified athletic trainer or most qualified first responder on site.
   1. The first responder should begin basic first aid to include:
      1. Check vital signs of injured person
      2. Check for bleeding
      3. Assess the level of consciousness
      4. Check for tingling or numbness
      5. Check for any obvious abnormalities or deformities
   2. The athletic trainer /first responder should signal the Game Administrator by crossing arms over head in shape of an X to initiate the EMS if needed.
   3. CPR or other lifesaving actions should be taken at this time if needed.
   4. DO NOT move the individual once the EMS has been notified.
2. If the Game Administrator receives the signal to activate the EMS, the Game Administrator should:
   1. Activate EMS by calling 911 or any other appropriate agency by cell phone.
   2. Be prepared to present the following information to the dispatcher:
      1. Name, address and telephone of the phone being used
      2. Nature of the emergency
      3. Number of individuals injured
      4. Condition of the injured individual(s)
      5. Current assistance being given (CPR, AED, etc.)
      6. Specific directions to the emergency scene:
         1. Take South Clay Avenue toward MacMurray College
         2. Turn onto East Chambers Street.  Turn into residence hall parking lot between Michalson House and Norris House continue up to gate entrance to football field where someone will be waiting to direct them to the scene
   3. Notify parents of injured athlete if under 18.
3. An assistant coach/team manager is in charge of directing the EMS to the scene of the emergency.
   1. Assistant coach/team manager clears participants and spectators out of the EMS path for quick response once EMS arrives.
4. The Game Administrator will take over crowd control management if possible after the emergency phone call has been made.
   1. Limit the scene to first responders and the athlete’s coach by removing all unnecessary bystanders.
   2. Assist the assistant coach in making sure the field is clear for emergency personnel once they arrive.
   3. All other MacMurray staff should help aid in crowd control if the Game Administrator is not able to do so.
5. The athlete should be accompanied by an adult representative of their team if they are transported to the hospital for care.
   1. Assistant coach will accompany the athlete to the hospital with the EMS if the athlete’s family is not available.
      1. This person will take along the athlete’s insurance and relevant medical information if readily available.
      2. Call supervising head coach/athletic trainer with information on athlete as it becomes available.
   2. A representative from a visiting team will be asked to accompany their athlete(s) to the hospital.
      1. The visiting team must be able to provide phone numbers to their athletic trainer and/or athletic administration.
      2. The Game Administrator will call the visiting school’s athletic trainer to notify them of the incident.
6. Incident reports should be filled out and filed as soon as possible.

MacMurray College Palmer Softball Field Emergency Action Plan

LIFE or LIMB Emergency Situations:

**Splints are located in the Athletic Training Room or with Athletic Trainer.

AED is located in the Education building outside the central entrance into Wall gymnasium.

1. Immediate care of the injured or ill athlete by the certified athletic trainer or most qualified first responder on site.
   1. The first responder should begin basic first aid to include:
      1. Check vital signs of injured person
      2. Check for bleeding
      3. Assess the level of consciousness
      4. Check for tingling or numbness
      5. Check for any obvious abnormalities or deformities
   2. The athletic trainer /first responder should signal the Game Administrator by crossing arms over head in shape of an X to initiate the EMS if needed.
   3. CPR or other lifesaving actions should be taken at this time if needed.
   4. DO NOT move the individual once the EMS has been notified.
2. If the Game Administrator receives the signal to activate the EMS, the Game Administrator should:
   1. Activate EMS by calling 911 or any other appropriate agency by cell phone.
   2. Be prepared to present the following information to the dispatcher:
      1. Name, address and telephone of the phone being used
      2. Nature of the emergency
      3. Number of individuals injured
      4. Condition of the injured individual(s)
      5. Current assistance being given (CPR, AED, etc.)
      6. Specific directions to the emergency scene:
         1. Take Hardin Avenue toward MacMurray College
         2. Turn into EMS gate to Palmer Softball Field directly off of Hardin Avenue, someone will be waiting to direct them to the scene
   3. Notify parents of injured athlete if under 18.
3. An assistant coach/team manager is in charge of directing the EMS to the scene of the emergency.
   1. Assistant coach/team manager clears participants and spectators out of the EMS path for quick response once EMS arrives. 
4. The Game Administrator will take over crowd control management if possible after the emergency phone call has been made.
   1. Limit the scene to first responders and the athlete’s coach by removing all unnecessary bystanders.
   2. Assist the assistant coach in making sure the field is clear for emergency personnel once they arrive.
   3. All other MacMurray staff should help aid in crowd control if the Game Administrator is not able to do so.
5. The athlete should be accompanied by an adult representative of their team if they are transported to the hospital for care.
   1. Assistant coach will accompany the athlete to the hospital with the EMS if the athlete’s family is not available.
      1. This person will take along the athlete’s insurance and relevant medical information if readily available.
      2. Call supervising head coach/athletic trainer with information on athlete as it becomes available.
   2. A representative from a visiting team will be asked to accompany their athlete(s) to the hospital.
      1. The visiting team must be able to provide phone numbers to their athletic trainer and/or athletic administration.
      2. The Game Administrator will call the visiting school’s athletic trainer to notify them of the incident.
6. Incident reports should be filled out and filed as soon as possible.

MacMurray College Wall Gymnasium

LIFE or LIMB Emergency Situations:

**Splints are located in the Athletic Training Room or with Athletic Trainer.

AED is located in the Education building outside the central entrance into Wall gymnasium.

1. Immediate care of the injured or ill athlete by the certified athletic trainer or most qualified first responder on site.
   1. The first responder should begin basic first aid to include:
      1. Check vital signs of injured person
      2. Check for bleeding
      3. Assess the level of consciousness
      4. Check for tingling or numbness
      5. Check for any obvious abnormalities or deformities
   2. The athletic trainer /first responder should signal the Game Administrator by crossing arms over head in shape of an X to initiate the EMS if needed.
   3. CPR or other lifesaving actions should be taken at this time if needed.
   4. DO NOT move the individual once the EMS has been notified.
2. If the Game Administrator receives the signal to activate the EMS, the Game Administrator should:
   1. Activate EMS by calling 911 or any other appropriate agency by cell phone.
   2. Be prepared to present the following information to the dispatcher:
      1. Name, address and telephone of the phone being used
      2. Nature of the emergency
      3. Number of individuals injured
      4. Condition of the injured individual(s)
      5. Current assistance being given (CPR, AED, etc.)
      6. Specific directions to the emergency scene:
         1. Turn South on Hardin Avenue toward MacMurray College
         2. Turn into parking lot just South of Education Complex Building.  Someone will be waiting at door entrance to guide EMS.
   3. Notify parents of injured athlete if under 18.
3. An assistant coach/team manager is in charge of directing the EMS to the scene of the emergency.
   1. Assistant coach/team manager clears participants and spectators out of the EMS path for quick response once EMS arrives. 
4. The Game Administrator will take over crowd control management if possible after the emergency phone call has been made.
   1. Limit the scene to first responders and the athlete’s coach by removing all unnecessary bystanders.
   2. Assist the assistant coach in making sure the field is clear for emergency personnel once they arrive.
   3. All other MacMurray staff should help aid in crowd control if the Game Administrator is not able to do so.
5. The athlete should be accompanied by an adult representative of their team if they are transported to the hospital for care.
   1. Assistant coach will accompany the athlete to the hospital with the EMS if the athlete’s family is not available.
      1. This person will take along the athlete’s insurance and relevant medical information if readily available.
      2. Call supervising head coach/athletic trainer with information on athlete as it becomes available.
   2. A representative from a visiting team will be asked to accompany their athlete(s) to the hospital.
      1. The visiting team must be able to provide phone numbers to their athletic trainer and/or athletic administration.
      2. The Game Administrator will call the visiting school’s athletic trainer to notify them of the incident.
6. Incident reports should be filled out and filed as soon as possible.

MacMurray College Weight Room Emergency Action Plan

LIFE or LIMB Emergency Situations:

**Splints are located in the Athletic Training Room or with Athletic Trainer.

AED is located in the Education building outside the central entrance into Wall gymnasium

1. Immediate care of the injured or ill athlete by the certified athletic trainer or most qualified first responder on site.
   1. The first responder should begin basic first aid to include:
      1. Check vital signs of injured person
      2. Check for bleeding
      3. Assess the level of consciousness
      4. Check for tingling or numbness
      5. Check for any obvious abnormalities or deformities
   2. The athletic trainer /first responder should signal the Head/Assistant Coach to initiate the EMS if needed.
   3. CPR or other lifesaving actions should be taken at this time if needed.
   4. DO NOT move the individual once the EMS has been notified.
2. If the Head/Assistant Coach receives the signal to activate the EMS, the Head/Assistant Coach should:
   1. Activate EMS by calling 911 or any other appropriate agency by cell phone.
   2. Be prepared to present the following information to the dispatcher:
      1. Name, address and telephone of the phone being used
      2. Nature of the emergency
      3. Number of individuals injured
      4. Condition of the injured individual(s)
      5. Current assistance being given (CPR, AED, etc.)
      6. Specific directions to the emergency scene:
         1. Turn South on Hardin Avenue toward MacMurray College
         2. Turn into parking lot just South of Education Complex Building.  Someone will be waiting at door entrance to guide EMS.
   3. Notify parents of injured athlete if under 18.
3. An assistant coach/team manager is in charge of directing the EMS to the scene of the emergency.
   1. Assistant coach/team manager clears participants and spectators out of the EMS path for quick response once EMS arrives.
4. The athlete should be accompanied by an adult representative of their team if they are transported to the hospital for care.
   1. Assistant coach will accompany the athlete to the hospital with the EMS if the athlete’s family is not available.
      1. This person will take along the athlete’s insurance and relevant medical information if readily available.
      2. Call supervising head coach/athletic trainer with information on athlete as it becomes available.
   2. A representative from a visiting team will be asked to accompany their athlete(s) to the hospital.
      1. The visiting team must be able to provide phone numbers to their athletic trainer and/or athletic administration.
      2. The Game Administrator will call the visiting school’s athletic trainer to notify them of the incident.
5. Incident reports should be filled out and filed as soon as possible.

MacMurray College Heat Safety Emergency Action Plan

The administration, athletic trainer, and coaching staffs will monitor weather conditions for practices and games. The determination of whether conditions include extreme or severe heat shall be made by the host athletic trainer based on the apparent air temperature which includes a combination of air temperature and relative humidity occurring at the time competition. Below is a chart that illustrates how the heat index is calculated.

130 F	“Extreme Danger”
105 – 129 F	“Danger”
90-105 F	“Extreme Caution”
80-90 F	“Caution”

MacMurray College Lightning Safety Emergency Action Plan

The administration, athletic trainer, and coaching staffs will monitor weather conditions for practices and games. The athletic trainer will monitor the weather and advise the administrative/coaching staffs during practices and games.

Each coach should obtain a weather report each day before a practice or event. They will need to be aware of potential thunderstorms that may form during scheduled intercollegiate athletics events or practices. Be aware of National Weather Service-issued (NWS) thunderstorm “watches” and “warnings” as well as the signs of thunderstorms developing nearby. A “watch” means conditions are favorable for severe weather to develop in an area; a “warning” means that severe weather has been reported in an area and for everyone to take proper precautions.

Administrators, coaches, and athletic trainers need to know where the closest “safe structure or location” is to the field or playing area, and know how long it takes to get to that safe structure or location. Safe structure or location is defined as:

• Any building normally occupied or frequently used by people, e.g., a building with plumbing and/or electrical wiring that acts to electrically ground the structure. Avoid using shower facilities for safe shelter and do not use the showers or plumbing facilities during a thunderstorm.
• In the absence of a sturdy, frequently inhabited building, any vehicle with a hard metal roof (not a convertible or golf cart) and rolled-up windows can provide a measure of safety. A vehicle is certainly better than remaining outdoors. It is not the rubber tires that make a vehicle a safe shelter, but the hard metal roof which dissipates the lightning strike around the vehicle. DO NOT TOUCH THE SIDES OF THE VEHICLE!

The flash-to-bang method will be used if commercial lightning detection systems fail or are not available. Thunder always accompanies lightning, even though its audible range can be diminished due to background noise in the immediate environment, and its distance from the observer. To use the flash-to-bang method, count the seconds from the time the lightning is sighted to when the clap of thunder is heard. Divide this number by five to obtain how far away (in miles) the lightning is occurring. For example, if an individual counts 15 seconds between seeing the flash and hearing the bang, 15 divided by five equals three; therefore, the lightning flash is approximately three miles away.

If a storm approaches and is determined to be within the 3 to 8 miles range of the site, the coaches will be advised that the practice or competition will be delayed.

Lightning awareness should be increased with the first flash of lightning or the first clap of thunder, no matter how far away. This activity must be treated as a wake-up call to intercollegiate athletics personnel. The most important aspect to monitor is how far away the lightning is occurring, and how fast the storm is approaching, relative to the distance of a safe shelter.