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Satisfactory Academic Progress Policy

Federal and state regulations require that MacMurray College establish and implement a policy to measure if a financial aid recipient is making satisfactory academic progress (SAP) towards a degree. Satisfactory academic progress is measured by evaluating three criteria: quantitative progress, qualitative progress, and progress toward degree completion. These criteria evaluate the quantity of academic work you complete, the quality of academic work you complete, and your progress toward your degree. Depending upon the outcome of the evaluation, your federal, state, and institutional aid may be affected.

This policy indicates the standards that are used to measure satisfactory academic progress at MacMurray College for purposes of financial assistance. This policy applies to all students who are enrolled at the College (full time and part time).

The criteria contained in this policy are applied to all eligible students. Students are evaluated and notified after each academic term if they are not meeting the requirements of this policy.

Criteria for Satisfactory Academic Progress

Quantitative Requirements (quantity of academic work completed)

  1. A student must successfully complete at least 70% of all hours attempted. Attempted hours are defined as any course that the student is enrolled in after the add/drop period expires. Successfully completed hours are defined as the number of hours in which the student receives a grade of A, B, C, D, P, or CR.
  2. Withdrawals, F grades, incompletes, and repeated courses are handled as follows: withdrawals will be counted as hours attempted if they occur after registration or the add/drop period has ended. F grades and incomplete grades are counted as hours attempted but not completed. Repeated classes are counted in hours attempted each time a course is taken.
  3. The cumulative 70% completion rate is monitored at the end of each academic term. The completion rate applies to all terms regardless of whether the student received aid during the term. In addition, all transfer hours accepted by MacMurray College are used in the 70% calculation rate.
  4. Developmental, or remedial, coursework will be counted as hours attempted and earned for the purposes of determining cumulative completion rate.

Qualitative Requirement (quality of academic work completed)

  1. All students' cumulative grade point average (GPA) will be evaluated at the end of each semester. At the end of the first term of enrollment, students must have a minimum cumulative GPA of 1.50 to show reasonable academic progress. At the end of the second term, students must earn a minimum cumulative GPA of 1.75. Students must have a minimum GPA of 2.0 (A=4.0) by the end of the third and any later term.
  2. Transfer GPA is not used in the qualitative calculation.
  3. Developmental, or remedial, coursework will be counted in the cumulative GPA for the purposes of determining satisfactory academic progress. Repeated coursework will count in the cumulative GPA; whichever grade is highest is used.
  4. Failure to maintain the minimum GPA requirement will result in a change in status to academic probation and result in a change in financial aid status to either warning or probation.

Degree Completion Requirements

  1. The maximum time frame for which a student may receive financial assistance may not exceed 150% of the published length of the program measured in credit hours. For instance, if the published length of an academic program is 120 credit hours, the maximum time frame during which a student will be eligible for financial assistance must not exceed 180 total attempted hours (including accepted transfer and advanced placement credit).
  2. Students completing a second Bachelor's degree must complete their program within a total of 180 attempted credit hours.

Failure to Meet Satisfactory Academic Progress

If a student fails to meet any of the satisfactory academic progress (SAP) criteria, the student will be placed on financial aid warning status for a period not to exceed one term. If the student fails to meet SAP for a second consecutive term, the student will be ineligible to receive financial aid. However, the student may appeal describing the extenuating and/or unusual circumstances that explains why the student failed SAP and how the student plans to meet SAP during the next term. If an appeal is granted, the student will be placed on financial aid probation and will receive financial aid the following term. A student may be placed on an academic plan for one or more terms, which must be followed to ensure continued receipt of financial aid. Failure to meet SAP in any subsequent term will result in loss of financial aid eligibility. An appeal may be submitted; however, MacMurray College reserves the right to deny students' appeals for continued financial aid at any time.

Re-establishment of Financial Aid Eligibility

Students who lose financial aid eligibility due to unsatisfactory academic progress may regain eligibility by raising the cumulative GPA to the minimum standard and/or making up the credit deficiency. Alternatively, students placed on an academic plan must follow the criteria to regain financial aid eligibility. Students not granted a financial aid appeal must complete the requirements at their own cost.

This policy is independent of the academic probation and dismissal policies, which are administered by the Office of Academic Affairs.