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Emergency Plan

This Emergency Plan characterizes areas of responsibility and outlines an administrative framework to respond to emergencies that threaten the health and safety of the campus or disrupt normal functions of the campus.

Contents

Emergency Telephone Numbers

When calling to report an emergency, stay calm and carefully explain the problem and location. Do not hang up until requested to do so.

Emergency Phone Number During Business Hours
During Regular Business Hours: Monday – Friday, 8 a.m. – 4:30 p.m.
Campus Security 217-479-7020
Student Life Office 217-479-7123
President's Office 217-479-7025
Physical Plant 217-479-7079
After Regular Business Hours & Weekends
Resident Director On Duty Cell Phone 217-479-7020
Student Life Professional On Duty Cell Phone 217-479-7020
Campus Security Contact Numbers
Campus Security Office 217-479-7020
Campus Security After Hours On Call Phone 217-479-7020
Emergency Response Team Members Office Number
College President or designee 217-479-7025
Vice President for Student Life or designee 217-479-7123
Executive Director of Institutional Advancement or designee 217-479-7031
Public Relations Director or designee 217-479-7027
Coordinator of Residence Life, Student Conduct, and Student Organizations or designee 217-479-7123
Director of Facilities or designee 217-479-7079
Vice President for Academic Affairs or designee 217-479-7016
Vice President for Admissions or designee 217-479-7062
CFO and Vice President for Administration or designee 217-479-7007
Other College-Related Emergency Numbers Office Number
MacMurray College Bookstore (Follett 1035) 217-479-7133
Chartwells Food Service 217-479-7069
Jacksonville Emergency Numbers
Police Department 911
Fire Department 911
Ambulance/Local Hospital 911
Emergency Communication Team Member Office Number
Colleen Hester, President 217-479-7025
JoEllen Brannan, Professor 217-479-7083
Martin Sabolo, Dean of Student Affairs 217-479-7123
Sarah Judy, Coordinator of Residence Life, Student Conduct, and Student Organizations 217-479-7123
Sharon Seymour, Administrative Assistant to the President 217-479-7025
Susan Eilering, Director of Library 217-479-7110
James Maxwell, Provost, Vice President for Academic Affairs and Student Life 217-479-7016
Bridget Phillips, Executive Director, Institutional Advancement 217-479-7031
Gina Hamilton, Coordinator of Health Services 217-479-7123
Kimberly Streib, CFO 217-479-7007
Kerry Satterwhite, Director of Facilities 217-479-7079
Ted Roth, Director of Public Relations 217-479-7027

Campus Emergency Team

The following people are responsible for organizing the Emergency Response Team (ERT) and ensuring that appropriate training is provided.

Team members may coordinate as necessary with the Emergency Coordinator for implementation and coordination of campus operation plan and support as it pertains to their areas.

General responsibilities of the team members are listed below.

Emergency Director: President of the College or Designee

Emergency Coordinator: Vice President for Student Life or Designee

Damage Control: CFO and Vice President for Administration or Designee

Campus Public Safety and Internal Emergency Communications: Vice President for Student Life or Designee

Public Information: Public Relations Director or designee

Student Welfare: Vice President for Student Life or designee

Responsibilities of Other Campus Community Members

The following members of the community will receive training and instruction to coordinate communication with other faculty, staff, and students in their designated area and help in the overall communication process during an emergency.

Building Floor Floor Leader Office Phone Building Leader
Kathryn Hall Basement Amy Tribble 217-479-7008 Amy Tribble
Kathryn Hall First Pam Harpole 217-479-7040 Amy Tribble
Kathryn Hall Second Bridget Phillips 217-479-7031 Amy Tribble
Kathryn Hall Third Alice Dodson 217-479-7014 Amy Tribble
Quonset Hut   Kerry Satterwhite 217-479-7079 Kerry Satterwhite
Putnam/Springer   Shannon Killday 217-479-7083 Shannon Killday
Education Complex First     Jeffrey Biessman
Education Complex Second Jeffrey Biessman 217-479-7165 Jeffrey Biessman
Gamble Campus Center First Sarah Judy 217-479-7129 Martin Sabolo
Gamble Campus Center Second Dianna Pence 217-479-7136 Martin Sabolo
MacMurray Hall First      
MacMurray Hall Second      
MacMurray Hall Third Eric Berg 217-479-7090  
Pfeiffer Library First Susan Eilering 217-479-7106 Susan Eilering
McClelland Dining Hall   Dave Erickson 217-479-7069 Dave Erickson
Rutledge   Sarah Judy 217-479-7123 Sarah Judy
Kendall Hall   Austin Brough 217-479-7123 Austin Brough
Jane Hall   Kathi White 217-479-7123 Kathi White
Norris Hall   Jon Stallons 217-479-7123 Jon Stallons

In emergency situations, these community members will also

All Faculty and Staff will participate in Emergency Preparedness by

All College employees will participate in Emergency Preparedness.

Emergency Command Post & Communication

When a major emergency occurs, or is imminent, it shall be the responsibility of the Emergency Coordinator to set up and staff an appropriated Emergency Command Post as directed. The regular office facilities of the Facilities department or the Gamble Campus Center will be the command post locations and are to be kept fully operational at all times.

Field Emergency Command Post

If the emergency involves only one building or a small part of the campus, a field office, as near the emergency scene as is reasonably possible, may be desired. At least one member of the Emergency team is to staff the command post at all times or until the emergency ends. A small office with a desk, chairs, and a telephone may also be required near the scene.

Field Emergency Command Post equipment, determined by the Director of Facilities might include, as needed,

General Emergency Command Post

If the emergency involves a large part of the campus, the Command Post will be set up in the Facilities Office or the Gamble Campus Center. If these sites are unavailable, the Emergency Coordinator is to select an alternate location. At least one member of the Emergency Team is to staff the Command Post at all times until the emergency situation ends. A marshaling area for outside and local agency assistance shall be established by the Security Director for operations of the combined on-site emergency resource team. A conference room with facilities for emergency teams or media crews, and which is designed to accommodate multiple telephone and/or electrical appliances, may be needed.

College Notification System

Telephone and email are the primary means of emergency notification at MacMurray College. Cellular phones can be used for on- and off-campus communications. This system is intended for the immediate transmission of information regarding an emergency to all affected areas of the campus and beyond as necessary.

The Facilities Department and the Security Department are the focal points for two-way transmission of official emergency communications to College administrators. After normal business hours, the Security Officer or the RD on duty will receive initial emergency calls and will contact the head of housing or Vice President for Student Life, who will call all administrators listed below. Each College administrator, upon receiving notification of a campus emergency, is to pass the same information along to the designated emergency communication team member(s) under his/her direction.

  1. President will contact members of the ERT.
  2. CFO and Vice President for Administration will contact all staff members on the Emergency Communication Team/Building Coordinators.
  3. Vice President for Academic Affairs will contact all faculty members on the Emergency Communication Team.
  4. Vice President for Student Life will contact the Coordinator of Residence Life, Student Conduct, and Student Organizations and all Resident Directors.
  5. Public Relations Officer.
  6. Director of Facilities.

On-/Off-Campus Sources of Assistance During Emergencies

On-Campus Assistance

Emergency phone numbers.

For details of Emergency Shutdown procedures see the Appendices section.

Off-Campus Assistance

Dial 8 from any campus phone for an outside line.

Evacuation Procedures

Building Evacuation

Important: After any evacuation, report to your designated area assembly point. Stay there until an accurate headcount is taken. The designated faculty/staff member will take attendance and assist in the accounting for all building occupants.

Campus Evacuation

In cases of a campus evacuation, the Vice President for Student Life will determine which students are essential to emergency response assistance and which students to send away from campus if necessary.

Emergency Evacuation Assembly Points in Tornado, Fire, and Bomb Threat Emergencies

Building Tornado Assembly Point Fire/Bomb Assembly Point
Residence Halls
Jane 1st Floor Hallway Mac Hall
Rutledge Basement Library
Norris Basement Education Complex
Michalson Basement Education Complex
Kendall Basement Education Complex
Academic and Support Buildings
Kathryn Basement Campus Center
Mac Hall Basement Chapel
Julian Bottom of Bailey Hall Library
Dining Hall Basement Chapel
Chapel Basement Hallway Dining Hall
Putnam/Springer Interior Restroom Chapel
Education Complex Basement Campus Center
Campus Center Boiler Room Education Complex
Library Basement Hallway Julian
Quonset Hut Education Complex Education Complex

Emergency Evacuation Assembly Points in Natural Disaster Emergencies

In the event of a tornado or earthquake on campus, the structural integrity of campus buildings may be in jeopardy. After this type of emergency, all campus buildings will be evacuated until an inspection of each building takes place and the "all clear" is given to return to the building.

If all campus buildings are evacuated, go to the flag pole on Rutledge Lawn and wait for further instructions. Facilities staff will immediately check the structural integrity of Gamble Campus Center, and once given the okay, evacuees may proceed to Gamble Campus Center for shelter. If Gamble Campus Center is determined to have suffered damage, Facilities staff will determine the next largest campus building which did not sustain damage and evacuees can move there for shelter.

Medical Emergency

Fire

Campus Fire Communication Flow Chart

Jacksonville Fire Department — dial 911.

Note: If you become trapped in a building during a fire and a window is available, evacuate through the window if possible. If evacuation from the window is not possible, place an article of clothing (shirt, coat, etc.) outside the window as a marker for rescue crews. If there is no window, stay near the floor where the air will be less toxic. Shout at regular intervals to alert emergency crews of your location. Do not panic.

Natural Disaster

Natural Disaster Communication Flow Chart

Tornado

When a tornado warning has been issued by the National Weather Service for Morgan County, the following steps should be taken.

In the event of direct tornado contact with the campus, take the following action.

Earthquake

During an earthquake remain calm and quickly follow the steps outlined below.

Bomb/Explosion/Aircraft Crash on Campus

Communication Flow Chart for Bomb/Explosion/Aircraft Crash On Campus

Explosion, Aircraft Down (Crash) on Campus

In the event a disaster occurs such as an explosion or a downed aircraft (crash) on campus, take the following action.

Bomb Threat

After any evacuation, report to your designated campus area assembly point or the location indicated by emergency personnel. Stay there until an accurate headcount is taken and your name is placed on a list of those who are accounted for and okay. The RD or designated Building Coordinator will take attendance and assist in the accounting for all building occupants.

Any person receiving a phone call bomb threat should ask the caller:

Keep talking to the caller as long as possible and record the following:

Nearby Terrorism/Disaster

Communication Flow Chart for Nearby Terrorism/Disaster

Violent/Criminal Behavior

Communication Flow in Response to Violent/Criminal Behavior on Campus

Security is located on the first floor of the Gamble Campus Center. Security can be reached at 217-479-7020.

In an on-campus emergency, dial 911 and then Security at extension 7020.

To report an off-campus emergency on a campus phone, dial 911.

If you hear gunfire or discharged explosives on campus, you should take cover immediately using all available concealment. If you can, call 911 and Security. Seek emergency first aid if necessary.

Student Suicide/Death

Communication Flow Chart for Response to Student Death (From Natural Causes, Suicide, or Homicide)

Mental Health Crisis

A mental health crisis exists when an individual is threatening to harm himself/herself or others or is out of touch with reality. This may include individuals under the influence of drugs and alcohol and/or students who are displaying psychotic symptoms or behaviors. During a mental health crisis, remember the following.

Missing Student/Student Taken Hostage

Communication Flow in Response to a Missing Student or a Student Taken Hostage

In the event that a student is reported missing, the College will follow its Missing Student Policy located in The Maggie (PDF).

If notice is received of an abduction or hostage situation, the police will be called immediately.

Civil Disturbance/Demonstration

Communication Flow for Response to Campus Civil Disturbance/Demonstration

Most campus demonstrations such as marches, meetings, picketing, and rallies will be peaceful and non-obstructive. A student demonstration should not be disrupted unless one or more of the following conditions exists as a result of the demonstration.

  1. Interference with normal operations of the College, defined as material and substantial disruption or invasion of the rights of others.
  2. Prevention of access to offices, buildings, or other College facilities.
  3. Harm or threat of physical harm to persons or damage to College facilities.

If any of these conditions exist, Security should be notified and will be responsible for contacting and informing the Vice President for Student Life, who will call the President. Depending on the nature of the demonstration, the appropriate procedures listed below should be followed.

Peaceful, Non-obstructive Demonstrations

Non-violent, Disruptive Demonstrations

In the event that a demonstration blocks access to College facilities or interferes with the operation of the College, refer to the following steps.

  1. The Vice President for Student Life or designee will go to the area and ask the demonstrators to leave or to discontinue the disruptive activities.
  2. Key College personnel and student leaders will be asked by the Vice President for Student Life to go to the area and persuade the demonstrators to desist.
  3. If the demonstrators persist in the disruptive activity, they will be apprised that failure to discontinue the specified action within a determined length of time may result in disciplinary action including suspension or expulsion or possible intervention by civil authorities (see Attachment A).
  4. Efforts should be made to secure positive identification of demonstrators to facilitate later testimony, including photographs if deemed advisable.
  5. After consultation with the President and the Vice President for Student Life, the need for an injunction and intervention of civil authorities will be determined.
  6. If determination is not made to seek the intervention of civil authorities, the demonstrators should be so informed. Upon arrival of the City Police Department, the remaining demonstrators will be warned of the intention to arrest (see Attachment B).

Violent, Disruptive Demonstrations

In the event that a violent demonstration in which injury to persons or property occurs or appears imminent, call the police and Security.

Attachment A

Directive to Immediately Terminate Demonstration

(Identify Self)

"This assembly and the conduct of each participant is seriously disrupting the operations of the College and is in clear violation of the rules of the College. You have previously been called upon to disperse and terminate this demonstration. You have been given the opportunity to discuss your grievances in the manner appropriate to the College. In no event will the Administration of this College accede to demands backed by force. Accordingly, you are directed to terminate this demonstration. If you have not done so within ___ minutes, I will, under the authority of the Board of Trustees, take whatever measures are necessary to restore order — including calling the police for assistance. Any student who continues to participate in this demonstration is subject to possible arrest and will also be subject to suspension or expulsion."

Attachment B

Suggested Directive to Immediately Terminate Demonstration with the Assistance of the Police

(Identify Self)

"You have previously been directed to terminate this demonstration and you have been put on notice as to the consequences of your failures to do so. Since you have chosen to remain in violation of the rules and regulations of the College, each of you is hereby suspended, subject to later review.

"The Police will now be called to assist in dispersing this assembly. Those who fail to leave immediately will be subject to arrest for disorderly conduct."

Chemical Spills/Biohazard

Communication Flow Chart for Campus Chemical Spills/Train Derailment/Biohazard

Chemical Spill

Important: After any evacuation, report to your designated campus area assembly point. Stay there until an accurate headcount is taken and your name is placed on a list of those who are accounted for and okay. The designated Building Coordinator will take attendance and assist in the accounting for all building occupants.

Biological Hazard

Suspicious Unopened Letter or Package Marked with Threatening Message

Envelope with Powder That Spills Out onto Surface

Question of Room Contamination by Aerosolization

For example: small device triggered, warning that air handling system is contaminated, or released into a public space.

Medical Disaster

Communication Flow for Response to Campus Medical Disaster (Epidemic, Food Poisoning, etc.)

Upon receiving reports of any illness, any campus community member should contact Student Life.

Campus Utility Failure

Communication Flow in Response to Campus Utility Failure

MacMurray College Recovery Plan

A disaster on campus will be categorized into one of three disaster levels.

  1. Limited or Local Disaster
  2. Moderate or Serious Disaster
  3. Total or Catastrophic Disaster

Definitions of Disaster level

  1. Limited or Local Disaster
    This category is characterized by limited or isolated damage to a College building or buildings or a specific area that does not affect the College in general. The disaster could be caused by a severe storm, tornado, fire, water damage, or an unnatural disaster. This is not to underestimate the damage one of these disaster types may cause; it is merely a starting point for assessing damage and starting recovery efforts. This disaster scenario would be dealt with on an as-needed basis, although the recovery plan will take into account general needs and probabilities.
  2. Moderate or Serious Disaster
    Categorized by severe damage to several buildings or groups of buildings which may seriously hamper the College's day-to-day operations. Damage could be caused by fire, flooding or water damage, tornadoes, or an unnatural disaster. Possible scenarios include severe damage to any College academic, administrative, or residence hall building.
  3. Total or Catastrophic Disaster
    This disaster category is by definition extreme, typified by widespread damage to campus grounds and/or structures. Planning for a disaster of this category is difficult at best.

Pre-Emergency Actions

Post-Disaster Actions/Emergency Response

Specific Department Recovery Plans

Library Disaster Recovery Plan

In the event that library materials are damaged in a fire or natural disaster, follow these guidelines for recovery.

Contact people:

If there is any water damage, do not move anything, especially books. The crew from Evans will be out in approximately 90 minutes. If possible, mop water off the floor.

Agency for Freeze Drying Books

First choice:

Evans Services Inc.
Restoration Services Division
2831 Farmers Market Road
Springfield, IL 62707
Phone: 888-653-8267 and 217-528-2878
Fax: 217-525-4732
http://evansrestoration.com

Second choices:

Munters Corporation
2008 Bloomingdale Road
Glendale Heights, IL 60139
Phone: 630-351-6806 Fax: 630-351-7365
24-Hours: 1-800-422-6379 (1-800-1-CAN-DRY)
http://www.muntersmcs.com

Dryco
1 West Lake Street, Unit B
Northlake, IL 60164
Phone: 866-379-2600
http://www.drycogroup.com

Staff

Team leaders:

The team leaders will coordinate recovery and salvage operations based on Library and College priorities.

Recovery Specialist: Evans Restoration
The company will ensure appropriate recovery and salvage procedures are followed.

Library contacts: Director of Library, Circulation Manager, Evening Supervisor
They will set priorities for collection recovery, set priorities for audio-visual equipment recovery, and set priorities for Archives.

Crew Manager: Director of Library
He/she will assemble and coordinate college workers.

Photographer: Public Relations or designee
He/she will document the disaster and subsequent recovery efforts.

Keepers of the Disaster Response Plan: Director of Library and the Vice President for Academic Affairs
They will issue a report summarizing the incident. The report will include

This report will be given to all Keepers of the Disaster Response Plan.

Alternate Areas for Library Patrons to Complete Research

Priorities for Salvaging Materials

Technology Services Disaster Recovery

In planning for disaster recovery, it is important to consider the magnitude of the disaster. This document reflects planning for what could be called a Level 1 disaster. This would be defined as an event that results in a multi-day disruption of mission-critical technology services. Examples of Level 1 disasters would include, but not be limited to,

Level 2 disasters would comprise an event that results in the campus being forced to shut down for an extended period of time. Examples of Level 2 disasters would include, but not be limited to,

Technology services strategies for dealing with a Level 2 disaster would involve such activities as moving the mac.edu domain, email, and other mission-critical services off campus. To plan for this level of response would require considerable investment in equipment and professional consulting and planning time and is beyond the scope of this document.

Residence Halls Disaster Recovery Plan

This plan is to be activated and used in the event of an emergency that would require the relocation and housing of all or part of the resident students of MacMurray College in alternative housing arrangements on a temporary basis.

Examples of situations that would require emergency relocation and housing include, but are not limited to, the following.

Any event that would render any or all of the residence halls on campus unusable would require this plan to be activated. This is an emergency plan outlining what would be done if an event occurred that would require evacuation of resident students and the need to house them temporarily (10-14 days) until long term housing arrangements could be made.

Housing Plan to Relocate Displaced Students

In the event that students are displaced from their residence hall for a period of time, the Coordinator of Residence Life, Student Conduct, and Student Organizations will utilize the existing rooms on campus to house the displaced students. This will be accomplished by assigning two people to a room on campus. A list of these rooms is maintained in the office of the Coordinator of Residence Life, Student Conduct, and Student Organizations. If more space is needed, we will notify Illinois College to evoke emergency housing plan.

Appendices

Appendix A - Chemical Locations

Chemical Location in MacMurray Hall
1% 3,5-dinitrosalicylic acid 112/113
.01 M potassium iodate 112/113
.3 M sulfuric acid 112/113
0.1 % 1, 10 phenanthroline 112/113
1 % copper sulfate 112/113
1% lactose 112/113
1% lead nitrate 112/113
1% maltose 112/113
1% oxalic acid 112/113
1% potassium nitrate 112/113
1% silver nitrate 112/113
q1% sucrose 112/113
10% sodium hydroxide (regular NaOH on benches) 112/113
1-butanol 105/106
1-pentanol 105/106
1-propanol (in flammable room or in organic lab) 105/106
2% glyoxalic acid 112/113
2.5 % ferric chloride 112/113
2M sodium nitrite 112/113
2-napthol (in stockroom under organic section) 105/106
2-pentanol 105/106
2-propanol (in flammable room or in organic lab) 105/106
30% potassium sodium tartrate 112/113
3-methyl-1-butanol 105/106
4 % sodium borate 112/113
4-anisine or p-anisidine 112/113
5% phenol 112/113
5% silver nitrate 112/113
5% sodium dichromate 112/113
6 M hydrochloric acid 112/113
6 M sodium hydroxide 112/113
95% ethanol (in organic lab under the hood) 105/106
Acetaminophen (Tylenol) (Dissolved in 2mL methanol) 112/113
Acetanilide (in stockroom, organic section) 105/106
Acetic anhydride (flammable room) 105/106
acetone (in flammable room or in organic lab) 105/106
acetonitrile HPLC 105/106
albumin 112/113
aluminum chloride 112/113
aluminum nitrate 112/113
ammonium chloride 112/113
ammonium hydroxide 112/113
ammonium nitrate 112/113
Antacid tablets-stockroom across from organics 112/113
Aspirin (Dissolved in 2mL methanol) 112/113
barium chloride 112/113
barium nitrate 112/113
benzaldehyde 105/106
Benzene (in flammable room) 105/106
Benzil (in stockroom under organic section) 105/106
Benzoic acid (in stockroom, organic section) 105/106
buffers of pH 5, 7 and 9 112/113
Caffeine (Dissolved in 2mL methanol) 105/106
Calcium carbonate 112/113
Calcium Chloride (at least 40 g/ group) in two containers, if class is large 112/113
Calcium sulfate 112/113
casein 112/113
cinnamic acid (in stockroom under organic section) 105/106
cobalt chloride 112/113
concentrated acetic acid 112/113
copper nitrate 112/113
copper sulfate 112/113
copper turnings 112/113
Cornstarch 112/113
diethyl ether 105/106
dilute HCl (on benches in organic lab) 112/113
ethanol (in flammable room or in organic lab) 105/106
Ethylene glycol (in stockroom under the organic section) 105/106
FERROUS ammonium sulfate 112/113
Fructose 105/106
gelatin 112/113
glucose 112/113
Glue (50 mL/student) 112/113
Glycerol (in stockroom under the organic section) 105/106
hexane (in flammable room or in organic lab) 105/106
hydrochloric acid concentrated (on benches) 112/113
hydrogen peroxide 112/113
hydroxylamine hydrochloride 105/106
Ibuprofen (Dissolved in 2mL methanol) 112/113
iron (II) sulfate 112/113
iron (II)nitrate 112/113
Iron III nitrate 3. X 10-2 M and 2. M nitric acid 112/113
lead nitrate 112/113
lead pieces 112/113
magnesium strips 112/113
Magnesium sulfate 112/113
manganese nitrate 112/113
manganese sulfate 112/113
methanol (in flammable room or in organic lab ) 105/106
N,N-dimethyl aniline (in stockroom under organic section) 105/106
naphthalene (in stockroom under organic section) 105/106
nitric acid 112/113
o-aminobenzoic acid also called anthranilic acid (in stockroom under organic section) 105/106
p-anisidine (in stockroom under organic section) 105/106
Phenol in crystals (in organic refrigerator) 112/113
Phenolphtalein solution (drawer 89) 112/113
Phthalic anhydride (in stock room under organic section) 105/106
potassium iodide, solid 112/113
Potassium thiocyanate 2.00 X 10-2 M 112/113
Salicylic acid (stockroom, organic) 112/113
saturated borax 112/113
saturated NaCl 112/113
silver nitrate 112/113
sodium acetate 112/113
Sodium bicarbonate 112/113
sodium borohydride (in stockroom under inorganic section) 105/106
Sodium carbonate 112/113
sodium carbonate 112/113
Sodium chloride 112/113
sodium chloride 112/113
sodium hydroxide 112/113
Sodium hydroxide 112/113
sodium iodide 112/113
sodium nitrate 112/113
Standardized HCl -.108 M (bottom drawer 89) 112/113
Standardized NaOH - .0986 M (bottom of drawer 89 or 95) 112/113
steel wool 112/113
Sucrose 105/106
sulfuric acid concentrated(on benches) 112/113
t-butanol 105/106
Toluene (in flammable room) 105/106
urea (in stockroom under organic section) 105/106
urea-cinnamic acid mixtures 105/106
zinc 112/113
zinc pieces 112/113

Appendix C - Building Shutoffs

All electricity is shut off behind Mac Hall.

Building Gas Shut-off Water Shut-off
Norris North side of building West end, basement, under stairwell
Putnam Springer Center Southwest Springer side by boiler room
Annie Merner Chapel Northeast side of building Basement in boiler room
Kathryn Hall North end of Rutledge Communications room, to the left
McClelland Dining Hall Northeast end of the dining hall Basement, center of large room
Rutledge Hall North end Basement, tank room
Jane Hall East side in front Mac Hall boiler room
Library East side Center, basement, under stairwell
Campus Center   Basement, boiler room
Education Complex South end Hot water tank room off from the pool
Michalson Hall West side Fire alarm emergency room
MacMurray Hall West side Fire alarm emergency room
Kendall Hall Northwest side Under south stairwell
Julian Hall West side  

All motors quit when the power fails. No motors on campus have back-up generators.

Appendix D - Department of Athletics Emergency Action Plan

MacMurray College Don Timm Baseball Field/Soccer Field Emergency Action Plan

LIFE or LIMB Emergency Situations

  1. Immediate care of the injured or ill athlete by the certified athletic trainer or most qualified first responder on site.
    1. The first responder should begin basic first aid to include
      • checking vital signs of injured person;
      • checking for bleeding;
      • assessing the level of consciousness;
      • checking for tingling or numbness;
      • checking for any obvious abnormalities or deformities.
    2. The athletic trainer/first responder should signal the Game Administrator by crossing arms over head in shape of an X to initiate the EMS if needed.
    3. CPR or other lifesaving actions should be taken at this time if needed.
    4. Do not move the individual once the EMS has been notified.
  2. If the Game Administrator receives the signal to activate the EMS, the Game Administrator should
    1. activate EMS by calling 911 or any other appropriate agency by cell phone;
    2. be prepared to present the following information to the dispatcher:
      • name, address, and telephone number of the phone being used;
      • nature of the emergency;
      • number of individuals injured;
      • condition of the injured individual(s);
      • current assistance being given (CPR, AED, etc.);
      • specific directions to the emergency scene:
        1. take South Clay Avenue towards MacMurray College;
        2. turn into parking lot behind Henry Pfeiffer Library where someone will be waiting to direct them to the scene;
    3. notify parents of injured athlete if under 18.
  3. An assistant coach/team manager is in charge of directing the EMS to the scene of the emergency.
    1. Assistant coach/team manager clears participants and spectators out of the EMS path for quick response once EMS arrives.
  4. The Game Administrator will take over crowd control management if possible after the emergency phone call has been made.
    1. Limit the scene to first responders and the athlete's coach by removing all unnecessary bystanders.
    2. Assist the assistant coach in making sure the field is clear for emergency personnel once they arrive.
    3. All other MacMurray staff should help aid in crowd control if the Game Administrator is not able to do so.
  5. The athlete should be accompanied by an adult representative of their team if they are transported to the hospital for care.
    1. Assistant coach will accompany the athlete to the hospital with the EMS if the athlete's family is not available.
      • This person will take along the athlete's insurance and relevant medical information if readily available.
      • Call supervising head coach/athletic trainer with information on athlete as it becomes available.
    2. A representative from a visiting team will be asked to accompany their athlete(s) to the hospital.
      • The visiting team must be able to provide phone numbers to their athletic trainer and/or athletic administration.
      • The Game Administrator will call the visiting school's athletic trainer to notify them of the incident.
  6. Incident reports should be filled out and filed as soon as possible.

MacMurray College Football Practice Field Emergency Action Plan

LIFE or LIMB Emergency Situations

  1. Immediate care of the injured or ill athlete by the certified athletic trainer or most qualified first responder on site.
    1. The first responder should begin basic first aid to include
      1. checking vital signs of injured person;
      2. checking for bleeding;
      3. assessing the level of consciousness;
      4. checking for tingling or numbness;
      5. check for any obvious abnormalities or deformities.
    2. The athletic trainer/first responder should signal the Head Coach/Game Administrator by crossing arms over head in shape of an X to initiate the EMS if needed.
    3. CPR or other lifesaving actions should be taken at this time if needed.
    4. Do not move the individual once the EMS has been notified.
  2. If the Head Coach/Game Administrator receives the signal to activate the EMS, the Head Coach/Game Administrator should
    1. activate EMS by calling 911 or any other appropriate agency by cell phone;
    2. be prepared to present the following information to the dispatcher:
      • name, address, and telephone number of the phone being used;
      • nature of the emergency;
      • number of individuals injured;
      • condition of the injured individual(s);
      • current assistance being given (CPR, AED, etc.);
      • specific directions to the emergency scene:
        1. Take Clay Avenue towards MacMurray College.
        2. Turn into parking lot behind Julian Hall.
    3. notify parents of injured athlete if under 18.
  3. An assistant coach/team manager is in charge of directing the EMS to the scene of the emergency.
    1. Assistant coach/team manager clears participants and spectators out of the EMS path for quick response once EMS arrives.
  4. An assistant coach will take over crowd control management if possible after the emergency phone call has been made.
    1. Limit the scene to first responders and the athlete's coach by removing all unnecessary bystanders.
    2. Assist the assistant coach in making sure the field is clear for emergency personnel once they arrive.
    3. All other MacMurray staff should help aid in crowd control if the assistant coach is not able to do so.
  5. The athlete should be accompanied by an adult representative of their team if they are transported to the hospital for care.
    1. Assistant coach will accompany the athlete to the hospital with the EMS if the athlete's family is not available.
      • This person will take along the athlete's insurance and relevant medical information if readily available.
      • Call supervising head coach/athletic trainer with information on athlete as it becomes available.
  6. Incident reports should be completed and filed as soon as possible.

MacMurray College Freesen Football Field Emergency Action Plan

LIFE or LIMB Emergency Situations

  1. Immediate care of the injured or ill athlete by the certified athletic trainer or most qualified first responder on site.
    1. The first responder should begin basic first aid to include
      1. checking vital signs of injured person;
      2. checking for bleeding;
      3. assessing the level of consciousness;
      4. checking for tingling or numbness;
      5. checking for any obvious abnormalities or deformities.
    2. The athletic trainer/first responder should signal the Game Administrator by crossing arms over head in shape of an X to initiate the EMS if needed.
    3. CPR or other lifesaving actions should be taken at this time if needed.
    4. Do not move the individual once the EMS has been notified.
  2. If the Game Administrator receives the signal to activate the EMS, the Game Administrator should
    1. Activate EMS by calling 911 or any other appropriate agency by cell phone.
    2. Be prepared to present the following information to the dispatcher:
      • name, address, and telephone number of the phone being used;
      • nature of the emergency;
      • number of individuals injured;
      • condition of the injured individual(s);
      • current assistance being given (CPR, AED, etc.);
      • specific directions to the emergency scene:
        1. Take South Clay Avenue towards MacMurray College.
        2. Turn onto East Chambers Street.
        3. Turn into residence hall parking lot between Michalson House and Norris House.
        4. Continue up to gate entrance to football field where someone will be waiting to direct them to the scene.
    3. Notify parents of injured athlete if under 18.
  3. An assistant coach/team manager is in charge of directing the EMS to the scene of the emergency.
    1. Assistant coach/team manager clears participants and spectators out of the EMS path for quick response once EMS arrives.
  4. The Game Administrator will take over crowd control management if possible after the emergency phone call has been made.
    1. Limit the scene to first responders and the athlete's coach by removing all unnecessary bystanders.
    2. Assist the assistant coach in making sure the field is clear for emergency personnel once they arrive.
    3. All other MacMurray staff should help aid in crowd control if the Game Administrator is not able to do so.
  5. The athlete should be accompanied by an adult representative of their team if they are transported to the hospital for care.
    1. Assistant coach will accompany the athlete to the hospital with the EMS if the athlete's family is not available.
      • This person will take along the athlete's insurance and relevant medical information if readily available.
      • Call supervising head coach/athletic trainer with information on athlete as it becomes available.
    2. A representative from a visiting team will be asked to accompany their athlete(s) to the hospital.
      • The visiting team must be able to provide phone numbers to their athletic trainer and/or athletic administration.
      • The Game Administrator will call the visiting school's athletic trainer to notify them of the incident.
  6. Incident reports should be filled out and filed as soon as possible.

MacMurray College Palmer Softball Field Emergency Action Plan

LIFE or LIMB Emergency Situations

  1. Immediate care of the injured or ill athlete by the certified athletic trainer or most qualified first responder on site.
    1. The first responder should begin basic first aid to include
      1. checking vital signs of injured person;
      2. checking for bleeding;
      3. assessing the level of consciousness;
      4. checking for tingling or numbness;
      5. checking for any obvious abnormalities or deformities.
    2. The athletic trainer /first responder should signal the Game Administrator by crossing arms over head in shape of an X to initiate the EMS if needed.
    3. CPR or other lifesaving actions should be taken at this time if needed.
    4. Do not move the individual once the EMS has been notified.
  2. If the Game Administrator receives the signal to activate the EMS, the Game Administrator should
    1. activate EMS by calling 911 or any other appropriate agency by cell phone;
    2. be prepared to present the following information to the dispatcher:
      • name, address, and telephone number of the phone being used;
      • nature of the emergency;
      • number of individuals injured;
      • condition of the injured individual(s);
      • current assistance being given (CPR, AED, etc.);
      • specific directions to the emergency scene:
        1. Take Hardin Avenue towards MacMurray College.
        2. Turn into EMS gate to Palmer Softball Field directly off of Hardin Avenue where someone will be waiting to direct them to the scene.
    3. Notify parents of injured athlete if under 18.
  3. An assistant coach/team manager is in charge of directing the EMS to the scene of the emergency.
    1. Assistant coach/team manager clears participants and spectators out of the EMS path for quick response once EMS arrives.
  4. The Game Administrator will take over crowd control management if possible after the emergency phone call has been made.
    1. Limit the scene to first responders and the athlete's coach by removing all unnecessary bystanders.
    2. Assist the assistant coach in making sure the field is clear for emergency personnel once they arrive.
    3. All other MacMurray staff should help aid in crowd control if the Game Administrator is not able to do so.
  5. The athlete should be accompanied by an adult representative of their team if they are transported to the hospital for care.
    1. Assistant coach will accompany the athlete to the hospital with the EMS if the athlete's family is not available.
      • This person will take along the athlete's insurance and relevant medical information if readily available.
      • Call supervising head coach/athletic trainer with information on athlete as it becomes available.
    2. A representative from a visiting team will be asked to accompany their athlete(s) to the hospital.
      • The visiting team must be able to provide phone numbers to their athletic trainer and/or athletic administration.
      • The Game Administrator will call the visiting school's athletic trainer to notify them of the incident.
  6. Incident reports should be filled out and filed as soon as possible.

MacMurray College Wall Gymnasium Emergency Action Plan

LIFE or LIMB Emergency Situations

  1. Immediate care of the injured or ill athlete by the certified athletic trainer or most qualified first responder on site.
    1. The first responder should begin basic first aid to include
      1. checking vital signs of injured person;
      2. checking for bleeding;
      3. assessing the level of consciousness;
      4. checking for tingling or numbness;
      5. checking for any obvious abnormalities or deformities.
    2. The athletic trainer/first responder should signal the Game Administrator by crossing arms over head in shape of an X to initiate the EMS if needed.
    3. CPR or other lifesaving actions should be taken at this time if needed.
    4. Do not move the individual once the EMS has been notified.
  2. If the Game Administrator receives the signal to activate the EMS, the Game Administrator should
    1. activate EMS by calling 911 or any other appropriate agency by cell phone;
    2. be prepared to present the following information to the dispatcher:
      • name, address, and telephone number of the phone being used;
      • nature of the emergency;
      • number of individuals injured;
      • condition of the injured individual(s);
      • current assistance being given (CPR, AED, etc.);
      • specific directions to the emergency scene:
        1. Turn South on Hardin Avenue towards MacMurray College.
        2. Turn into parking lot just South of Education Complex Building where someone will be waiting to direct them to the scene.
    3. Notify parents of injured athlete if under 18.
  3. An assistant coach/team manager is in charge of directing the EMS to the scene of the emergency.
    1. Assistant coach/team manager clears participants and spectators out of the EMS path for quick response once EMS arrives.
  4. The Game Administrator will take over crowd control management if possible after the emergency phone call has been made.
    1. Limit the scene to first responders and the athlete's coach by removing all unnecessary bystanders.
    2. Assist the assistant coach in making sure the field is clear for emergency personnel once they arrive.
    3. All other MacMurray staff should help aid in crowd control if the Game Administrator is not able to do so.
  5. The athlete should be accompanied by an adult representative of their team if they are transported to the hospital for care.
    1. Assistant coach will accompany the athlete to the hospital with the EMS if the athlete's family is not available.
      • This person will take along the athlete's insurance and relevant medical information if readily available.
      • Call supervising head coach/athletic trainer with information on athlete as it becomes available.
    2. A representative from a visiting team will be asked to accompany their athlete(s) to the hospital.
      • The visiting team must be able to provide phone numbers to their athletic trainer and/or athletic administration.
      • The Game Administrator will call the visiting school's athletic trainer to notify them of the incident.
  6. Incident reports should be filled out and filed as soon as possible.

MacMurray College Weight Room Emergency Action Plan

LIFE or LIMB Emergency Situations

  1. Immediate care of the injured or ill athlete by the certified athletic trainer or most qualified first responder on site.
    1. The first responder should begin basic first aid to include
      • checking vital signs of injured person;
      • checking for bleeding;
      • assessing the level of consciousness;
      • checking for tingling or numbness;
      • checking for any obvious abnormalities or deformities.
    2. The athletic trainer/first responder should signal the Head/Assistant Coach to initiate the EMS if needed.
    3. CPR or other lifesaving actions should be taken at this time if needed.
    4. Do not move the individual once the EMS has been notified.
  2. If the Head/Assistant Coach receives the signal to activate the EMS, the Head/Assistant Coach should
    1. activate EMS by calling 911 or any other appropriate agency by cell phone;
    2. be prepared to present the following information to the dispatcher:
      • name, address, and telephone number of the phone being used;
      • nature of the emergency;
      • number of individuals injured;
      • condition of the injured individual(s);
      • current assistance being given (CPR, AED, etc.);
      • specific directions to the emergency scene:
        1. Turn south on Hardin Avenue towards MacMurray College.
        2. Turn into parking lot just South of Education Complex Building where someone will be waiting to direct them to the scene.
    3. Notify parents of injured athlete if under 18.
  3. An assistant coach/team manager is in charge of directing the EMS to the scene of the emergency.
    1. Assistant coach/team manager clears participants and spectators out of the EMS path for quick response once EMS arrives.
  4. The athlete should be accompanied by an adult representative of their team if they are transported to the hospital for care.
    1. Assistant coach will accompany the athlete to the hospital with the EMS if the athlete's family is not available.
      • This person will take along the athlete's insurance and relevant medical information if readily available.
      • Call supervising head coach/athletic trainer with information on athlete as it becomes available.
    2. A representative from a visiting team will be asked to accompany their athlete(s) to the hospital.
      • The visiting team must be able to provide phone numbers to their athletic trainer and/or athletic administration.
      • The Game Administrator will call the visiting school's athletic trainer to notify them of the incident.
  5. Incident reports should be filled out and filed as soon as possible.

MacMurray College Heat Safety Emergency Action Plan

The administration, athletic trainer, and coaching staff will monitor weather conditions for practices and games. The determination of whether conditions include extreme or severe heat shall be made by the host athletic trainer based on the apparent air temperature which includes a combination of air temperature and relative humidity occurring at the time of competition. Below is a chart that illustrates how the heat index is calculated.

NOAA's Heat Advisory Chart

MacMurray College Lightning Safety Emergency Action Plan

The administration, athletic trainer, and coaching staff will monitor weather conditions for practices and games. The athletic trainer will monitor the weather and advise the administrative/coaching staff during practices and games.

Each coach should obtain a weather report each day before a practice or event. They will need to be aware of potential thunderstorms that may form during scheduled intercollegiate athletics events or practices. Be aware of National Weather Service-issued (NWS) thunderstorm "watches" and "warnings" as well as the signs of thunderstorms developing nearby. A "watch" means conditions are favorable for severe weather to develop in an area; a "warning" means that severe weather has been reported in an area and for everyone to take proper precautions.

Administrators, coaches, and athletic trainers need to know where the closest "safe structure or location" is to the field or playing area and know how long it takes to get to that safe structure or location. Safe structures or locations are defined below.

The flash-to-bang method will be used if commercial lightning detection systems fail or are not available. Thunder always accompanies lightning, even though its audible range can be diminished due to background noise in the immediate environment and its distance from the observer. To use the flash-to-bang method, count the seconds from the time the lightning is sighted to when the clap of thunder is heard. Divide this number by five to obtain how far away (in miles) the lightning is occurring. For example, if an individual counts 15 seconds between seeing the flash and hearing the bang, 15 divided by five equals three; therefore, the lightning flash is approximately three miles away.

If a storm approaches and is determined to be within the 3 to 8 mile range of the site, the coaches will be advised that the practice or competition will be delayed.

Lightning awareness should be increased with the first flash of lightning or the first clap of thunder, no matter how far away. This activity must be treated as a wake-up call to intercollegiate athletics personnel. The most important aspect to monitor is how far away the lightning is occurring, and how fast the storm is approaching, relative to the distance of a safe shelter.